Executive / Administrative Assistant, Santa Clara

The Executive Assistant position requires exceptional organizational skills and advanced computer (Word, Excel, Outlook) proficiency. This position requires a person who is professional in a relaxed office environment, has residential construction background, executive assistant experience, and able to prioritize multiple tasks within their workday.

The Executive Assistant must work effectively with other managers (be a team player), and juggle projects efficiently; work independently taking initiative, using sound judgment and reasoning to complete the tasks quickly and successfully.

Key Contributions:

· Contribute to the effectiveness of the company owners by saving time and taking a proactive approach to address any tasks as needed.

· Support to executives and department managers with contract administration, option coordination, change orders & purchase order follow up.

· Daily client correspondence/follow up when directed.

· General front-end related assistance to key customers.

· Typing from verbal/written copy and transcription of letters, memos, and reports.

· Marketing coordination- prepare marketing collateral and assist Sales Executive Assistant with any Marketing tasks.

· Gather and prepare information for Management team as needed.

· Any office organization, office design, office interior change and any job duties and projects as assigned.


Required Qualifications:

· Previous experience in assisting a company executive is required.

· Previous experience in residential construction industry is required.

· Experience project coordination and reading residential plans a plus.

· Familiar with downloading plans, documents, etc. from online sources a plus.

· Advanced computer software: Word, Excel, Outlook, Intuit QuickBooks, etc.


Compensation, Benefits & Hours:

· Wage range is $32-$37 per hour, depending on level of experience.

· Full benefits- Including paid vacation, paid holidays, paid sick, 401k, medical & dental.