Human Resources Operations Manager, Santa Clara

About HireIO
HireIO is a top global talent solutions and workforce partner supporting high-tech, leading AI, robotics, infrastructure, and technology companies across the United States and globally.
Our clients range from fast-growing AI startups to Fortune 500 technology companies.
We are looking for an experienced, hands-on HR Operations Manager to help scale and manage our internal HR, contractor operations, payroll, compliance, and immigration processes in our Bay Area HQ
Responsibilities
HR Operations & Employee Lifecycle
Manage end-to-end employee and contractor onboarding/offboarding processes
Maintain HR records, employment documentation, and internal HR systems
Support employee relations and day-to-day HR operations
Develop and improve HR SOPs, policies, and operational workflows
Payroll & Workforce Operations
Coordinate payroll processes for both internal employees and external contractors
Ensure accurate timesheet, invoicing, PTO, and compensation administration
Partner with finance and external payroll vendors as needed
Support multi-state employment administration and compliance
Compliance & Employment Regulations
Ensure compliance with U.S. federal and state labor laws
Manage I-9, E-Verify, onboarding compliance, and employment documentation
Support contractor compliance and workforce classification processes
Maintain HR compliance across staffing and client-facing workforce operations
Immigration & Visa Coordination
Coordinate immigration processes including:OPT/STEM OPT, H-1B, H-1B transfer, PERM/Green Card support
Work closely with immigration attorneys and employees on case tracking and documentation
HR Systems & Process Improvement
Manage HRIS/payroll systems and improve operational efficiency
Help build scalable HR operational infrastructure as the company grows
Identify automation opportunities and process improvements
Qualifications
Must-Have
5+ years of HR Operations / People Operations experience
Experience supporting contractor workforce, staffing, consulting, or outsourcing environments
Strong understanding of U.S. employment laws and HR compliance
Experience handling payroll operations and HR systems
Familiarity with immigration processes including OPT and H-1B
Strong organizational and project management skills
High attention to detail and strong sense of ownership
Preferred
Bilingual in English and Mandarin Chinese is a plus
Experience in staffing agencies, consulting firms, EOR/payroll companies, or fast-growing startups
Experience managing multi-state workforce compliance
Familiarity with systems such as Rippling, ADP, Gusto, Deel, BambooHR, or similar
Experience supporting international employees
What We're Looking For
This role is ideal for someone who:
Enjoys building operational systems and processes
Thrives in fast-paced, high-growth environments
Is highly responsive, organized, and detail-oriented
Can balance compliance, operations, and people support
Is comfortable managing multiple ongoing cases simultaneously
Compensation
Competitive base salary + bonus
Health benefits
PTO
401K
Career growth opportunities in a rapidly growing global company