Bilingual Human Resources (HR) Assistant, Santa Monica

Job Description

Job Description

We are looking for a bilingual Human Resources Assistant to provide day-to-day support for hotel HR operations in Santa Monica. This onsite role is a long-term contract position covering a maternity leave and will help keep employee records, communication, and administrative processes running smoothly for a large and diverse staff population. The ideal candidate brings strong organizational skills, professionalism, and the ability to communicate clearly in both Spanish and English while handling sensitive information with care.

Responsibilities:• Serve as a bilingual point of contact for employees, delivering clear communication and support in both Spanish and English. • Assist with workers’ compensation processes by collecting required documentation, tracking follow-ups, and coordinating with employees and insurance representatives.• Prepare, organize, and maintain personnel records to ensure files are complete and aligned with company documentation standards. • Produce and distribute daily sign-in materials along with other HR-related forms and administrative documents. • Create, update, and monitor spreadsheets and reports to support HR tracking and reporting needs.• Help employees with basic account access and password-related issues and connect with IT when additional support is needed. • Answer incoming inquiries, relay messages, and communicate effectively with team members across departments. • Contribute to onboarding, employee relations support,candidate screening coordination, and other administrative projects as assigned by the HR team.• Full fluency in both Spanish and English is required. • Previous experience in an HR assistant, administrative support, or similar office-based role is preferred. • Ability to handle confidential employee information with discretion and professionalism. • Proficiency in Microsoft Office, including Excel, and comfort learning HRIS or other workplace systems.• Strong organizational skills with the ability to manage multiple tasks and deadlines effectively. • Clear interpersonal and customer service skills with a patient and approachable communication style. • Availability to work onsite daily in Santa Monica, California, and interact with employees in a hospitality environment.