Accounting Associate (AP/AR), Florida

What You’ll Do:

Enter all incoming invoices (mail and email) into Sage software.

Monitor approval workflow to ensure timely processing.

Review invoice coding, approvals, and compliance with payment terms—focusing on job costing, capitalization, and expense classification.

Confirm purchase order balances align with vendor statements.

Prepare and issue checks biweekly; mail payments to vendors.

Maintain a log of items needing follow-up; review status daily with the Staff Accountant.

Resolve pending or disputed charges with relevant parties.

Receive incoming payments and prepare deposit slips.

Process payments via remote deposit and post them in the Sage AR module.

Forward non-Sage transactions to the Staff Accountant for processing.

What You Bring:

Associate degree or equivalent combination of experience and education.

3–5 years of Accounts Payable/Receivable experience.

Strong MS Office skills, especially Excel.

High attention to detail with strong organizational and multitasking abilities.

Discretion with confidential information and a collaborative mindset.

Clear and effective written and verbal communication skills.

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