Account Payable Specialist (Part-Time), Schenectady

Accounts Payable Specialist
We're looking for a detail-oriented Accounts Payable Specialist to support our day-to-day financial operations.
This role is focused on processing invoices, managing vendor relationships, and ensuring timely, accurate payments.
You'll work closely with the CFO and play a key role in keeping our financial records organized and up to date.
Schedule: 24 hours/week | Flexible (8:00 - 4:00 or 9:00 - 5:00) Pay: $23 - $25/hour Supervisory Responsibilities: No FLSA Category : Part-time, Non-Exempt Reports to: CFO
What You'll Do
Process invoices, payments, purchase orders, and expenditures accurately and on time
Review, code, and match invoices and receipts
Maintain accounts payable records and vendor files
Communicate with vendors and resolve payment inquiries
Monitor AP aging and ensure timely payments
Support month-end close and reporting activities
Assist with grant documentation and audit preparation
Record and reconcile incoming payments (checks, ACH, credit cards)
Post cash receipts to the accounting system in a timely manner
Prepare and reconcile cash receipts and bank deposits
Maintain accurate records of all financial transactions
Provide Account Receivable as needed client-related deposits
Perform other duties as assigned
Note: Grant-related checks require in-office presence 3 working days before the start of each month.
What You Bring
High school diploma or GED required
2+ years of accounts payable or accounting experience
Strong attention to detail and accuracy
Ability to manage multiple priorities and meet deadlines
Proficiency in spreadsheets; required to learn accounting software (Blackbaud)
Strong communication and customer service skills
Ability to handle confidential information with care
Physical & Other Requirements
Ability to sit for extended periods and use a computer regularly
Occasionally lift up to 15 pounds
May require occasional driving for work-related tasks
Successful background check required
Valid driver's license and access to a personal vehicle (if applicable)
Equal Opportunity Employer We are an equal-opportunity employer deeply committed to diversity and inclusivity.
We do not discriminate based on race, religion, gender, or any other factor.
We firmly believe that diverse teams drive success and create an inclusive environment, guided by our unwavering commitment to doing what is right.