Secretary To The Director Of Personnel Development, South Glens Falls

Secretary For The Director Of Personnel Development
This is a highly confidential clerical position involving responsibility for independently performing complex clerical operations and administrative support tasks in the District Office.
A substantial amount of time is spent operating a computer and doing routine administrative tasks to ensure the efficient workflow of the office.
The work involves responsibility for the entry and retrieval of information using software on a computer and using a computer to produce printed material.
Work is performed under supervision of the Director of Personnel Development in accordance with outlined policies and procedures.
Technical or policy issues are referred to the Director for decision or review of judgment where recommendations are initiated.
Some examples of position responsibilities include, but are not limited to, the following:
Recruitment and Hiring Support: Assists in all aspects of the recruiting process by processing applications, maintaining organized application files, and coordinating the logistics for screening and interviewing candidates.
Personnel Records Management: Maintains the district-wide personnel records system for all employees, ensuring accurate and current documentation regarding employment, transfer, tenure, retirement, leave, and promotion.
Employee onboarding and offboarding: Assist in all aspect of this process with employee ID badges, log in and door access.
Board Of Education Support: Assists in the preparation and facilitation of Board Of Education personnel appointments and agendas for all staff members.
Attendance and Leave Tracking: Manages the daily oversight of staff attendance, including processing requests for paid and unpaid leaves, sick and personal time, vacation, and school business days in compliance with Board policies.
Civil Service Coordination: Collaborates with the local Civil Service Commission regarding all classified staff positions and related paperwork
Composes and prepares correspondence on matters where policies and procedures are well defined
Maintains and updates databases/spreadsheet records on a personal computer
Screens callers or visitors to determine the nature of the inquiry; refers callers to appropriate party or office and answers inquiries as appropriate.
Establishes and maintains confidential and general office files.
Checks, codes and processes requisitions, claims and bills.
Orders supplies and materials
Collects and gathers information to be used as a basis for reports and memoranda and prepares summaries.
Answers telephone and gives out information.
Prepares and maintains financial, statistical and personnel records
Performs other duties as assigned by the Superintendent or designee
This position is a full-time 12-month position.
Applicable benefits pursuant to the Managerial Confidential Handbook.