Human Resources Coordinator - $55K-65K base salary plus bonus, Scottsdale

About Trajan Wealth With over $3 billion in assets under management and advisement, Trajan® Wealth is one of the fastest-growing Registered Investment Advisor firms in the country. What sets us apart is our fully integrated, in-house model - combining fee-only wealth management, estate planning through Trajan Estate, and tax strategy through Trajan Tax. We don't refer out critical components of a client's financial life. We bring them together under one fiduciary standard - the Family Office. Role Overview The HR Coordinator provides essential administrative and operational support to the Human Resources department. The HR Coordinator plays a key role in delivering a consistent, people-first experience for our Trajanites across multiple states. This role would be fully onsite at our corporate office in Scottsdale AZ. Duties and responsibilities Manage and organize the HR email inbox, triage inquiries, route to the appropriate team member, ensure timely responses, and maintain a structured folder system Draft and process employment addendums for merit increases, title changes, and other employment modifications Coordinate responses to employment verification requests and unemployment claims in a timely and accurate manner Maintain and update HR SharePoint and shared folder structures to ensure organized, accessible, and audit-ready documentation Support federal and state workplace poster compliance across all state locations, including updates for regulatory changes and new location setup Assist with branded HR document templates, logo updates, and other administrative support materials Enter and maintain employee data in iSolved with a high degree of accuracy and timeliness, including new hire setup, status changes, and terminations Maintain organized and complete electronic personnel files in accordance with federal and multi-state recordkeeping requirements Support iSolved data audits and clean-up to ensure data integrity, compliance, and system accuracy Assist with generating HR reports and ad hoc data pulls; support creation of tracking spreadsheets and forms for process documentation Support the HR Recruiter with candidate coordination, scheduleinterviews, communicate with candidates, and manage the applicant tracking workflow Post open positions to job boards and internal channels; maintain accurate and current job postings across all platforms Coordinate pre-employment background checks, reference checks, and drug screening logistics asdirected Coordinate the end-to-end new hire onboarding experience, prepare offers, initiate background checks/E-Verify, complete iSolved setup, send welcome communications, and schedule first-day logistics Ensure I-9 compliance and employment eligibility verification for all new hires; maintain I-9records per federal retention requirements Coordinate offboarding logistics and paperwork, coordinate final pay with payroll Track new hire 30/90/6-Month/1-Year milestones and coordinate check-in reminders Distribute employee handbook updates and track acknowledgment completion; maintain comprehensive compliance tracking logs Review and approve time-off requests in accordance with company policy and PTO guidelines; escalate exceptions to the HR Director Support culture and recognition programs tied to Trajan's T-R-A-J-A-N-I-T-E values Contribute to HR special projects, process improvement initiatives, and team communications as assigned Qualifications Bachelor's degree in Human Resources, Business Administration, or related field; or equivalent combination of education and experience 1–3 years of HR or administrative experience in a professional office environment Strong proficiency with Microsoft Office Suite, particularly Word, Excel, and Outlook Exceptional attention to detail and commitment to confidentiality and data accuracy Excellent organizational and time management skills; ability to handle a high volume of transactions with competing deadlines Warm, professional communication style with a service orientation and genuine care for the employee experience Ability to handle sensitive and confidential information with the utmost discretion Experience with iSolved or a comparable HRIS platform Familiarity with multi-state employment practices and HR compliance requirements Experience in financial services, RIA, or professional services environment is preferred Comfort working in AI-assisted workflows and a tech-forward HR environment Benefits $55,000 to 65,000 base salary plus bonus 401(k) with a matching contribution up to 13%. United Healthcare PPO medical coverage for employees, paid by the company. Delta Dental PPO, United Healthcare Vision, Short Term Disability, Long Term Disability, Life Insurance, and many more voluntary options. Generous holidays and PTO. Future career growth opportunity. Come and join a team that is making a difference in their clients and employee's lives!