Senior Bookkeeper, Multi-Entity Operations, Seattle

Job Description Job Description Glass Eye Studio – Senior Bookkeeper, Multi-Entity Operations (Full-Time ? Part-Time Transition)
Position Overview
Glass Eye Studio is seeking a highly capable Senior Bookkeeper to join immediately in a hands-on, execution-focused role supporting the financial operations of the Studio and its related entities.
This role is best suited for someone who is comfortable working independently in evolving environments, can quickly assess and organize complex financial information, and brings a high level of ownership to their work.
The position begins as a full-time engagement and transitions into an ongoing part-time role supporting the business long-term.
The role works directly with ownership and requires discretion, sound judgment, and strong internal control discipline.
Initial Engagement (Immediate Start)
Take ownership of accounting across multiple entities and ensure consistency across all records
Review, organize, and align financial data to support accurate reporting
Reconcile bank and credit card accounts and maintain clean, supportable balances
Manage and maintain clear intercompany accounting and documentation
Prepare structured, audit-ready financials for CPA coordination
Identify inconsistencies and implement appropriate corrections
Establish and document accounting processes that support ongoing accuracy and efficiency
Ongoing Responsibilities (Post-Transition to Part-Time)
Full-cycle bookkeeping (AR, AP, payroll, reconciliations, month-end close)
Process payroll twice monthly using Intuit and maintain payroll records
Coordinate with outside CPA firm for WA State B&O filings, quarterly reporting, and annual tax preparation
Maintain accounting across multiple entities with clear intercompany records
Reconcile all bank and credit card accounts monthly without exception
Prepare checks and payment batches for owner signature
Initiate ACH and electronic payments within defined authorization procedures
Deposit incoming checks and maintain complete audit trails
Maintain strict documentation standards for all financial transactions
Work closely with Customer Service and Sales to reconcile and invoice custom projects, consignment orders, and non-Shopify revenue
Track deposits, milestone payments, and outstanding receivables
Partner with production team to track inventory and cost-of-goods inputs
Track capital expenditures, equipment purchases, and facility upgrades
Attend weekly Sales and Production meetings
Internal Controls & Accountability Expectations
Operate within established internal control frameworks
Maintain separation between preparation and authorization of funds
Ensure all payments are properly supported, coded, and documented
Maintain audit-ready financial records at all times
Proactively identify and flag discrepancies or irregularities
Uphold strict confidentiality across all entities
Required Qualifications
7+ years of full-cycle bookkeeping experience
Strong multi-entity accounting experience, including intercompany accounting
Demonstrated ability to step into existing systems and bring structure, clarity, and accuracy
Advanced proficiency in QuickBooks Online
Experience processing payroll and managing payroll compliance
Experience with ACH initiation, check preparation, and operational banking access
Experience working within structured internal control environments
Experience supporting CPA review and year-end close
High level of accuracy, organization, and accountability
Strong written and verbal communication skills
Professional references tied to financial stewardship
Bondable preferred
Compensation
$40–$55/hour, depending on experience and capability
Project completion bonus awarded upon successful completion of the initial engagement phase, based on quality, timeliness, and readiness of financials for CPA review
Transition to ongoing part-time role ****** hours/week) following initial phase
Schedule
Full-time initially, immediate start required
Transition to part-time ****** hours per week) upon completion of initial engagement
Consistent onsite presence preferred
Ideal Candidate Profile
You are someone who enjoys bringing order to complex environments, can work with incomplete information when needed, and takes pride in leaving systems cleaner, clearer, and more reliable than you found them.