Receptionist/Administration Coordinator, Bethesda

Function:

Reporting to the Vice President, Administration the ideal candidate will be a detail-oriented, and highly organized Receptionist/Administration Coordinator who serves as the first point of contact for our office and supports day-to-day Administration functions. This role plays a critical part in ensuring smooth front desk operations and coordinating various office services that keep our workplace running efficiently.

Responsibilities:

Reception/ Front Desk:

Greet and welcome all visitors, clients, and vendors in a professional and courteous manner.

Answer, screen, and route incoming phone calls; take messages and ensure timely follow-up.

Maintain a tidy and professional reception area and common spaces.

Manage incoming calls, emails, and deliveries; direct them appropriately.

 

   Administrative Coordination:

Provide administrative support to the Administration department, including scheduling meetings and managing the departmental calendar.

Manage office supply inventory; order supplies and equipment as needed.

Coordinate building access, Kastle key cards, parking assignments, and visitor badges.

Provide scheduling and logistical support for internal meetings and events (conference room bookings, catering orders, setup/cleanup).

Provide general administrative support to departments as needed.

 

Office Culture & Engagement:

Assist with planning of special events such as organization-wide meetings and associate engagement activities.

Requirements

Skills:

Strong interpersonal and communication skills, both written and verbal.

Sound judgment and discretion in handling confidential or proprietary information.

Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

Ability to multitask, prioritize, and maintain professionalism in a fast-paced environment.

Knowledge of HR processes or experience supporting an HR/Admin team is a plus.

Education and Experience:

High school diploma required; associate's or bachelor's degree in Business, HR, Hospitality, or related field is a plus.

2+ Years of administrative experience.

Work Environment:

Position is based in Bethesda, MD

In the office five (5) days a week.

Compensation:

$70,000 - $72,000

Target bonus up to 10%

RLJ Lodging Trust is an equal-opportunity employer. We encourage you to apply even if your experience is not a 100% match with the position. We are looking for someone with relevant skills and experience, not a checklist that exactly matches the job description. We want to help you grow and in return, you help us grow into a stronger, more inclusive organization. We celebrate diversity and are committed to creating an inclusive environment for all employees.

EOE

Benefits

Health Care Plan (Medical, Dental & Vision)

Retirement Plan (401k, Roth)

Life Insurance

Short Term & Long Term Disability

Paid Time Off

Paid Holidays

Transportation Benefits

Training & Development

Free Food & Snacks

Discounted Health Club Membership

Franchisor Hotel Discounts