Executive Assistant, Bethesda

Overview:
BigBear.ai is seeking a smart, creative, resourceful, results-driven Executive Assistant to provide executive support to C-Suite level members. We are looking for someone who can thrive in a fast paced environment, balancing competing priorities, with a focus on follow through. Hybrid role but will need to work in McLean, VA up to 4 days a week with core hours of 10am-3pm. 

What you will do:
 

Executive Calendar Management: Proactively manage and optimize executives’ complex and dynamic calendars, strategically prioritizing engagements and ensuring seamless coordination across multiple time zones with senior leaders and other Executive Assistants, anticipating potential conflicts and proactively resolving scheduling challenges.

Communication and Stakeholder Management: Serve as a highly professional and discreet point of contact for internal and external stakeholders, managing confidential communications, screening correspondence, and prioritizing inquiries with impeccable judgment.

Information Management: Maintain confidential files, records, and databases, ensuring accuracy and accessibility. Conduct research and compile information to support the executives’ decision-making process.

What you need to have:
10+ years of previous experience supporting C-Level executives.

Proficiency with Microsoft Office: Outlook, Excel, Word, PowerPoint, and SharePoint

Exceptional judgment, tact, diplomacy, and integrity.

Exceptional written, verbal, and interpersonal communication skills.

Detailed planning, time management, and organizational skills, and follow through

Attention to deadlines and time-sensitive issues in a fast-paced environment.

Maintains confidentiality and acts with integrity and discretion with a high degree of maturity/professionalism with executive leadership.

Agile and flexible to change direction, performing effectively with unanticipated interruptions or pressures.

Collaborative, team player; willing to jump in and do the work needing to be done.

Inspires trust and confidence with a wide range of stakeholders at all levels in a diverse and inclusive environment.

 

What we'd like you to have:
 

Exceptional planning, organizational, written and oral communication skills

Ability to build relationships with stakeholders

Results driven and ability to use discretion with confidential information

About BigBear.ai:
BigBear.ai is a leading provider of AI-powered decision intelligence solutions for national security, supply chain management, and digital identity. Customers and partners rely on Bigbear.ai’s predictive analytics capabilities in highly complex, distributed, mission-based operating environments. Headquartered in McLean, Virginia, BigBear.ai is a public company traded on the NYSE under the symbol BBAI. For more information, visit (url removed) and follow BigBear.ai on LinkedIn: @BigBear.ai and X: @BigBearai.

 

BigBear.ai is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation gender identity, national origin, disability or veteran status, age or any other federally protected class.