Executive Administrative Assistant, Bethesda

Executive Assistant / Life Manager

We are seeking a highly organized, proactive, and resourceful Executive Assistant / Life Manager to support a fast-paced entrepreneur managing multiple businesses, real estate assets, and personal responsibilities. This is a high-trust, high-responsibility role designed for someone who thrives in managing complexity, bringing order to chaos, and creating efficiency across both personal and business operations.You will act as a central right hand, ensuring the executive's life runs seamlessly so they can focus on business growth and strategic priorities. Key Responsibilities

Coordinate household operations including cleaning staff, meal prep services, and vendors Ensure smooth daily home logistics for executive and partner Manage errands, personal requests, and day-to-day coordination Oversee pet-related scheduling and household needs Organize and maintain overview of multiple properties and recurring billsTrack utilities, invoices, and payment schedules to ensure nothing is missed Assist in basic financial tracking and expense organization Maintain structured systems for personal and business obligations Plan and manage domestic and international travel end-to-end Provide itinerary breakdowns, cost summaries, and recommendationsHandle bookings for flights, hotels, dining, and experiences Manage last-minute changes and travel disruptions Monitor and filter high-volume personal and business emails Identify priorities and provide daily/weekly email summaries Draft responses and coordinate follow-ups when needed Act as gatekeeper to protect executive time and focusMaintain structured calendars for executive and partner Coordinate meetings, personal commitments, and business obligations Anticipate scheduling conflicts and proactively resolve them Assist with personal gifting, reminders, and special events (birthdays, holidays) Help coordinate personal experiences and relationship activities (dinners, surprises, etc.)Support lifestyle organization to ensure efficiency and balance