Job: Accounting Assistant / Project Administrator, Spokane

Well-established HVAC Contractor partnered with Aspen Personnel Service to find a detail-oriented and goal-driven professional to join their growing team as an Accounting Assistant/Project Administrator.

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  Prevailing Wage Payroll Management:

  
  
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  • Add new projects to the job tracking sheet.
    
  • Enter new employee information into spreadsheets.
    
  • Calculate monthly fringe benefits.
    
  • Update federal sick time adjustments weekly for payroll.
    
  • Compute weekly pay rates and weighted-average overtime.
    
  • Input payroll adjustments into Service Titan for prevailing wage and overtime rates.
    
  • File prevailing wage reports weekly via the L&I website and share with general contractors.
    
  
  
  
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  Administrative and Accounting Support:

  
  
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  • Obtain permits for new projects.
    
  • Manage monthly commercial construction progress billing.
    
  • Reconcile and close projects monthly.
    
  • Post payments and ensure waiver accuracy.
    
  • Create operations and maintenance (O&M) manuals.
    
  
  
  
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  Compliance and Verification:

  
  
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  • Review timecards in Paycom.
    
  • Cross-check subcontractor invoices.
    
  • Notarize waivers for billing and payment purposes.
    
  • Prepare and send waivers to subcontractors and suppliers.
    
  • Calculate Idaho use tax monthly.
    
  
  
  

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• Previous experience calculating prevailing wages and weighted-average overtime.
  
• Skilled in filing certified payroll reports.
  
• Knowledge of construction progress billing, including lien waivers, releases, and retainage.
  
• Advanced proficiency in Excel.
  
• Strong attention to detail and multitasking ability.
  
• A self-starter capable of working independently.
  
• Familiarity with Service Titan and Paycom is a plus.
  
• Experience using prevailing wage portals such as Procore and LCPTracker is advantageous.
  

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• Enjoy a flexible schedule!
  
• Monday through Friday, 40 hours per week.
  

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• $32$40 per hour, depending on experience.
  

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• Medical, dental, and vision coverage.
  
• Paid vacation, holidays, and sick leave.
  
• 4% 401(k) match after six months.
  
• Friendly and supportive work environment.
  

This role is perfect for a motivated professional ready to make an impact in a collaborative and fast-paced industry!