Administrative Assistant, Spokane

Job Description

Job Description We are looking for an Administrative Assistant to join a team in Spokane, Washington in a contract-to-permanent capacity. This position supports construction-related administrative operations by managing documentation, coordinating payroll-related records, and keeping compliance materials current and organized. The ideal candidate brings strong attention to detail, confidence working with spreadsheets and office software, and the ability to stay on top of recurring deadlines in a fast-moving project environment.

Responsibilities:• Coordinate the preparation and organization of contract packages, subcontract records, and project change documentation. • Maintain complete and orderly job files, ensuring items such as insurance records, lien waivers, and related paperwork are accurately tracked. • Gather, review, and organize employee timecard information to support payroll processing activities.• Assist with certified payroll administration, including documentation tied to Davis-Bacon and prevailing wage requirements. • Prepare and submit intents, affidavits, and other compliance-related forms within required timelines. • Review wage classifications at a basic level and confirm required supporting documents are collected and complete.• Enter, update, and verify information across spreadsheets and internal office systems to maintain accurate records. • Monitor due dates for compliance submissions and follow up with the appropriate parties to help prevent delays. • Provide day-to-day administrative support to project management and accounting teams while keeping public works files organized and audit-ready.• 2+ years of experience in administrative support, payroll coordination, or a construction office setting.• Familiarity with construction projects, subcontractor documentation, or similar project-based work environments. • Basic understanding of prevailing wage or certified payroll processes, or the ability to learn them quickly. • Experience handling data entry, spreadsheet updates, and document control tasks with a high degree of accuracy.• Strong organizational skills and close attention to detail in deadline-driven environments. • Ability to manage repetitive, process-oriented work while maintaining consistency and accuracy. • Working knowledge of Microsoft Office applications, including Excel. • Experience with Sage 100is preferred.