A/P SPECIALIST, Spring

Job Description

Job Description

Total Frac Solutions Accounts Payable Specialist Location: The Woodlands, Texas

Key duties and responsibilities Invoice Processing and Verification: Receiving, reviewing, and verifying vendor invoices for accuracy and completeness, including performing a three-way match (comparing invoices, purchase orders, and receiving reports) to ensure that the goods or services were received and the prices match.Invoice Entry: Accurately entering vendor and invoice data into the accounting or Enterprise Resource Planning (ERP) system. Reconciliations:

Assisting with the reconciliation of vendor statements against internal records to identify and resolve discrepancies.

Payment Preparation and Processing:

Preparing and processing payments (checks, ACH, wire transfers) to vendors according to established payment schedules and company policies.

Vendor Communication: Responding to vendor inquiries, resolving billing discrepancies, and maintaining positive relationships with external suppliers. Record Keeping and Administration:

Maintaining organized and accurate financial records, including filing paid invoices and other supporting documents. Assisting with month-end closing tasks and the preparation of financial reports. Performing general administrative tasks as needed within the accounting department.

Qualifications and skills Technical Skills: Proficiency in Microsoft Office Suite, especially Excel. Strong data entry skills with a high degree of accuracy.

Soft Skills:

Attention to detail: Essential for catching errors and ensuring accuracy in financial records. Communication skills: Important for interacting with vendors and internal teams. Organizational and time management skills: Necessary for handling multiple invoices, deadlines, and maintaining records effectively.Problem-solving skills: For resolving discrepancies and other issues that may arise.

Experience Required: High school diploma or equivalent Minimum of two years of data entry experience