Administrative Assistant, Amherst

Job Description

Job Description We are looking for an experienced and dependable Administrative Assistant to support daily office operations for a finance organization in New York. This contract-to-permanent position is ideal for someone who communicates effectively, stays organized in a busy environment, and enjoys serving as a reliable point of contact for clients and internal teams. The role is fully in office and offers the opportunity to contribute to an increasing workload while building long-term potential.

Responsibilities:• Welcome visitors and serve as the first point of contact for incoming calls, providing courteous and attentive assistance. • Manage a variety of administrative tasks such as scheduling, document preparation, filing, and general office coordination. • Enter and maintain information with a high level of accuracy across office records and internal documents.• Support client-facing communication by responding promptly, relaying messages clearly, and helping ensure a positive experience. • Use Microsoft Office tools to create correspondence, update spreadsheets, and organize routine administrative materials. • Monitor day-to-day office needs andhelp keep workflows running smoothly in a fast-paced, in-person setting.• Assist team members with clerical and receptionist-related duties as priorities shift throughout the workweek.• Prior experience in administrative support, front desk, office coordination, or a similar business support role. • Strong verbal and written communication skills with a detail-oriented and approachable demeanor.• Proficiency with Microsoft Office and confidence working with computers and standard office technology. • Excellent attention to detail and accuracy in data entry and document handling. • Ability to manage multiple tasks effectively while maintaining organization and follow-through. • Comfortable handling inbound calls and interacting with clients in a courteous and effective manner.• Open to candidates who are early in their careers, including entry-level candidates with strong administrative aptitude.