Office Administrator, Greenwich

About Us We are a growing, mid-size renovation and construction company with a strong reputation for quality craftsmanship and client satisfaction.
Our team is tight-knit, fast-moving, and passionate about what we build.
As we continue to grow, we are looking for a highly organized and proactive Office Administrator / Executive Assistant to be the backbone of our day-to-day operations.
Role Overview This is a dynamic dual-role position.
You will keep the office running smoothly while also providing direct executive support to the company owner.
No two days will look exactly the same — you will wear many hats, from managing permit applications to reconciling invoices, coordinating schedules, and supporting our HR and accounting functions.
The ideal candidate thrives in a hands-on environment, communicates with confidence, and takes ownership of their responsibilities.
Key Responsibilities Executive & Owner Support • Manage and organize the owner's email inbox, flagging priorities and drafting responses as needed • Maintain the owner's calendar, schedule meetings, site visits, and calls Permits & Regulatory Administration • Prepare, submit, and track building permit applications with municipal and regional authorities • Maintain an organized permit log and follow up on outstanding approvals or deficiencies • Ensure project files are current and compliant with all applicable regulations General Office Administration • Serve as the first point of contact for incoming calls, emails, and office visitors • Manage office supplies, vendor relationships, and facilities needs • Maintain organized digital and physical filing systems for projects, contracts, and correspondence • Support project coordinators with documentation, purchase orders, and subcontractor correspondence • Assist with special projects and ad hoc tasks as directed by the office manager or owner What We're Looking For • 3–5 years of experience in office administration, executive assistance, or a similar hybrid role • Experience in construction, renovation, or a trade industry is a strong asset • Familiarity with building permit processes or municipal approval workflows is highly preferred • Excellent organizational skills with an ability to manage multiple priorities and deadlines • Strong written and verbal communication skills — professional, clear, and confident • High proficiency in Microsoft Office Suite (Outlook, Word, Excel); comfort with project management tools • Ability to handle sensitive information with discretion and maintain strict confidentiality • Self-starter who can identify what needs to be done and take initiative without being asked What We Offer • A supportive, collaborative team culture where your contributions are genuinely valued • Competitive salary commensurate with experience • Stable, full-time hours with opportunity to grow with the company • Exposure to all aspects of a growing renovation business Employment Type: Full Time Years Experience: 3 - 5 years Salary: $60,000 - $70,000 Annual Bonus/Commission: No