Temporary Hr And Admin Assistant, Sunnyvale

HR & Office Assistant
We're looking for a highly organized, people-first HR & Office Assistant to be the operational backbone of our Santa Clara headquarters.
This role sits at the intersection of HR support and office operations - you'll be the first face visitors see, the person who keeps the office running smoothly, and a key support to our HR team as we scale.
This is an ideal role for someone early in their HR or operations career who wants broad exposure in a fast-moving medtech environment.
What You'll Do
Front Desk & Office Operations
Serve as the primary on-site receptionist - welcoming visitors, managing building access, and creating a professional first impression
Handle incoming mail and packages, including scanning and routing checks and sending tax documents to Paylocity.
Own office supply and snack inventory - proactively monitoring levels and placing orders to keep the office stocked
HR Support
Provide data entry and administrative support in Paylocity (HRIS)
Coordinate interview scheduling across hiring managers and candidates, ensuring a smooth candidate experience
Assist with maintaining the Employee Handbook and other HR compliance related tasks
Field Sales Credentialing
Coordinate with reps and hospital credentialing offices to resolve outstanding requirements and minimize time-to-access delays
Events & Culture
Assist with planning and execution of company events, including Town Hall meetings, team gatherings, and milestone celebrations
Assist with planning and execution of senior leadership events (offsites)
Support facilities coordination as needed across our office locations
What We're Looking For
An adaptable, proactive problem solver with 12 years of administrative, office operations, or HR support experience
Strong organizational skills and attention to detail - you follow through and nothing falls through the cracks
Warm, professional communication style; comfortable being the first point of contact
Proficiency with Microsoft Office/M365; experience with an HRIS (Paylocity a plus) is a bonus
Discretion with confidential information - HR handles sensitive data and you'll treat it accordingly
Salary Range
$22 - $26 per hour
EBR Systems, Inc. does not accept unsolicited resumes from headhunters, recruitment agencies, or fee-based recruitment services.
Please refrain from solicitations at this time.
About the Company
What if your work doesn't just support innovationwhat if it changes lives?
At EBR Systems, Inc., we are not imagining that futurewe are building it.
We are the team behind the world's first FDA approved, leadless left ventricular endocardial pacing device for heart failure.
It's a breakthrough redefining what's possible in heart care, and it's just the beginning!
We don't just create game-changing medical deviceswe grow people.
Patients come first in everything we do.
You will be empowered to solve real problems and to do meaningful work that truly makes a difference.
If you are driven by purpose, excited by challenge, and ready to shape the future of cardiac technology, we want to hear from you.
Visit us at to learn moreand join us in our work
Empowering Physicians, Powering Hearts
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EBR Systems is an equal opportunity employer veterans/disabled.
We celebrate diversity and are committed to creating an inclusive environment for all employees.