Records Administrative Assistant, Phoenix

Immunization Records Administrative Assistant

Nesco is seeking a highly organized and customer-focused Immunization Records Administrative Assistant to support the Bureau of Immunization Services. This role serves as the primary point of contact for individuals and agencies requesting immunization records and requires exceptional communication skills, empathy, and attention to detail.Job Summary

The Immunization Records Administrative Assistant is responsible for processing and issuing immunization records in compliance with Arizona regulations and privacy standards. This position involves searching and updating patient information in the Arizona State Immunization Information System (ASIIS), managing high-volume requests by phone, email, fax, and mail, and handling incoming mail and deliveries. The ideal candidate is detail-oriented, professional, and able to work independently after training.Key Responsibilities

Serve as the first point of contact for individuals requesting immunization records by phone, email, mail, and in person Provide empathetic and patient customer service while resolving complex inquiries Search, update, and retrieve patient data within the ASIIS registry Review, verify, and issue immunization records in accordance with state regulations and privacy standardsManage a high volume of requests efficiently and accurately Process, sort, and distribute incoming mail, packages, and deliveries Maintain confidential records with a high level of accuracy Create, organize, combine, and save PDF documents using Adobe Acrobat Required Qualifications

Administrative support experience, preferably in healthcare or public health Strong customer service skills with a polished and professional demeanor Excellent written and verbal communication skills Ability to work independently and manage multiple priorities High attention to detail and strong organizational skillsProficiency in Microsoft Word, Microsoft Excel, and Google Workspace Experience using Adobe Acrobat Ability to maintain confidentiality and comply with privacy regulations Preferred Qualifications

Experience with the Arizona State Immunization Information System (ASIIS) Background in public health, medical records, or healthcare administration Nesco Resource offers a comprehensive benefits package for our associates, which includes a MEC (Minimum Essential Coverage) plan that encompasses Medical, Vision, Dental, 401K, and EAP (Employee Assistance Program) services. Nesco Resource provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.