Project Administrator, New York

About US:

Tryfacta is a leading, nationally renowned Workforce Management Solution provider for private &public sector firms across the US. We specialize in Healthcare, IT, Business Support, and Professional & Craft/Light Industrial ecosystems.

Founded in March 1996, we have a presence in all 50 States. Tryfacta has Ranked number 1 as one of the fastest-growing companies by Inc. Magazine (Inc. 5000)!

Tryfacta is certified by the Joint Commission for Healthcare Staffing Services & has numerous ISO Certifications that capture our commitment to continuous improvement.

Job Summary:

Tryfacta is seeking a Project Administrator for our client in Syracuse, NY 13212 . This is a 12-month temporary contract assignment. If you meet the qualifications listed below and are interested, please Apply Now!

Position Title: Project Administrator

Location: Syracuse, NY 13212

Duration: 12 month(s)

Work Schedule: Monday through Friday, 7.5-hour work day with .5 hour unpaid lunch

Pay rate: Fixed or Range, where applicable
Project Overview

The project administrator will support New York State Canal System infrastructure projects by performing financial and project management tasks under the supervision of project engineers.

Job Functions & Responsibilities

The project administrator will be responsible for fulfilling the following tasks.

Prepare requests for new projects

Prepare project plans, risk registers, project justification memos, contractor award memos, purchase requisition worksheets, scopes of work and other administrative documents at direction of Project Engineers

Prepare purchase requisition worksheets and collects accounting information to prepare for new contracts

Attend scheduling meetings, updates project costs on Excel worksheet based on updates to project schedule, updates NYPA's financial tracking application (UOPP) and verifies budgets are consistent

Forecast and verify project budgets and stakeholder resources. Update regularly in UOPP.

Prepare award memos and change order memos in order to authorize additional contract funding where required

Track monthly invoices and prepare accruals where invoices are lagging behind

Review consultant monthly reports, meeting minutes, and agenda and verifies completeness

Coordinate internal stakeholder review of major deliverables throughout project development. Maintain comment logs documenting reviews.

Coordinate follow-up items to ensure comments are addressed and properly closed out.

Skills

Proficiency with MS Word including cross-referencing, indexing and other functions

Proficiency with MS Excel, able to use SUMIFS, COUNTIFS, develop Pivot Tables, and prepare high quality charts

Able to understand and communicate technical engineering information clearly in written correspondence

Desired – Proficiency with, or ability to utilize, project and construction management software such as Procore, or equal. Working knowledge of SAP and ability to use a purchase order system for tracking costs a plus.

Education & Certifications

One year of experience (minimum) in an engineering, construction management, or project administration role

Bachelor'sBachelor's degree in engineering (civil or environmental engineering preferred), construction management, business administration, or related field.

Tryfacta is an Equal Opportunity/Affirmative Action Employer.All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.