Receptionist / Administrative Assistant, Mesa

divh2Front Desk Administrative Assistant/h2pOur Customer Service

Sales team is at the forefront of delivering excellence. By managing relationships, leading proactive solutions, and elevating the client experience, every interaction makes a difference. Join us to grow your career and contribute to CAEs global mission of enhancing safety and readiness./ppThe Front Desk Administrative Assistant serves as the first point of contact for students, employees, and visitors while providing general administrative and clerical support to on?site leadership, Student Services, and HR teams./ph3Key Responsibilities/h3ulliWelcome cadets, students, employees, guests, and visitors in a courteous and professional manner/liliMaintain a clean, organized, and welcoming front desk and reception area/liliAnswer incoming phone calls, route calls appropriately, and take clear, accurate messages/liliRespond to general inquiries and provide information or directions within the facility/liliIssue, track, and collect visitor badges in accordance with facility procedures/liliReceive, sort, and distribute incoming mail, packages, and deliveries/liliAssist with outgoing mail and shipping requests/liliSupport basic email monitoring and message routing under supervision/liliTrack office supply inventory and notify appropriate staff when replenishment is needed/liliMaintain basic records, files, and documentation (paper and electronic)/liliProvide administrative support to the Center Leader, Head of Operations, and Student Services team/liliAssist with logistics and setup for orientations, meetings, and student or employee events/liliHelp coordinate internal site communications/liliSupport uniform distribution and assist with inventory tracking for students and employees/liliAssist with HR-related administrative tasks as directed by the HR team/liliPerform additional clerical and administrative duties as assigned/li/ulh3Minimum Requirements/h3ulliHigh school diploma or equivalent required/liliPrevious experience in customer service, reception, hospitality, or office support/liliStrong verbal communication skills with a professional, approachable demeanor/liliBasic computer proficiency, including email and Microsoft Office (Word, Excel, Outlook)/liliAbility to follow instructions and work within established processes/liliWillingness to learn new systems, tools, and procedures/liliAbility to manage multiple tasks with guidance and prioritize daily responsibilities/liliStrong attention to detail and organizational skills/liliReliable, punctual, and able to work effectively in a team environment/liliAbility to remain calm, courteous, and professional in a busy front desk setting/li/ulh3Benefits/h3ulliComprehensive medical, dental, vision, and Employee Assistance Program (EAP) plans/lili401(k) and employee stock purchase programs with CAE match/liliGenerous paid time off, including vacation, parental leave, and holidays/liliCompany-paid life insurance, ADD, short-term disability, and caregiver support/liliVoluntary benefits including legal coverage, long-term care, dependent life insurance, pet insurance, and FSA programs/liliAdditional programs supporting work-life balance and personal and professional well-being/li/ulh3Physical Requirements/h3pThe physical demands described below are representative of those required to perform the essential functions of the job. Reasonable accommodations may be made in accordance with applicable laws./pulliOccasionally ascend or descend stairs, ladders, ramps, or similar structures/liliOccasionally move or navigate within tight or confined spaces/liliFrequently remain in a stationary position (sitting or standing)/liliOccasionally move throughout the facility to complete tasks/liliOccasionally lift or move objects up to 20 pounds/liliFrequently perform repetitive motions involving wrists, hands, and fingers/li/ulpE-Verify/ppAs a Federal Contractor, CAE participates in E-Verify to confirm eligibility to work in the United States. For more information about applicant rights, view the EEO is the Law poster./ppCAE thanks all applicants for their interest. However, only those whose background and experience match the requirements of the role will be contacted./p/div