Administrative Assistant, Mesa

Job Description

Job Description

Administrative Assistant Vita Aera Premium Aviation Services LLC

Vita Aera is seeking a highly organized and detail-oriented

Administrative Assistant

to support our Executive team. This role is essential in ensuring the smooth operation of administrative, HR, accounting, and logistical functions across the organization.

Key Responsibilities:

Support payroll preparation, expense tracking, and basic accounting processes Coordinate recruitment, onboarding, and employee documentation compliance Manage office and operational supply procurement Serve as a point of contact for vendors and incoming communications Assist with executive scheduling, travel arrangements, and reportingProvide day-to-day operational support to leadership Qualifications:

Associate’s or Bachelor’s degree in Administration, Accounting, HR, or related field 2–5 years of experience in administrative, HR, or accounting roles Experience with payroll processing and recruitment Proficiency in Microsoft Excel and accounting/HR systems (QuickBooks or similar) Bilingual (English/Spanish) preferredKey Competencies:

Strong multitasking and organizational skills High level of discretion and professionalism Excellent communication and problem-solving abilities Ability to work effectively in a fast-paced environment This is an excellent opportunity for a motivated professional who thrives in a dynamic setting and is eager to contribute to a growing aviation-focused organization.