Part-Time Commercial Real Estate Office Assistant / Fill-In …, Mesa

Job Description

Job Description

Job Summary We are a busy real estate management office seeking a reliable and detail-oriented

Part-Time Office Assistant

to support our administrative team Tuesday through Thursday of each week. The ideal candidate has prior experience in a real estate office environment and is comfortable handling a variety of clerical, filing, and office support tasks. This role is essential to keeping our office running smoothly and will involve interaction with vendors, tenants, and internal departments.Prior real estate office experience is required.

Key Responsibilities Process outgoing and incoming mail; date-stamp, sort, and distribute to appropriate departments Order and maintain office supplies through Amazon, Staples, and Costco; coordinate toner and printer/copier service orders Arrange flower deliveries, holiday decorations, and gift ordersMaintain organized filing systems for leases, bank statements, and payable invoices Serve as backup to the front desk receptionist Pull and copy invoices for CAM (Common Area Maintenance) reconciliation processing Enter and maintain vendor and tenant insurance information in MRI software; run related reports and manage filingAssist with year-end processing: create new file folders for all properties and vendors, organize prior-year files for storage, and set up new-year filing systems Provide general data entry support in MRI as needed

Requirements Real estate office experience— REQUIRED Familiarity with MRI property management software preferred Strong organizational and time management skills Proficient with Microsoft Office and general office equipment Reliable, professional, and able to handle confidential information Ability to multitask in a fast-paced environment