Part-Time Commercial Real Estate Office Assistant / Fill-In …, Mesa

Job Description Job Description Job Summary
We are a busy real estate management office seeking a reliable and detail-oriented Part-Time Office Assistant to support our administrative team Tuesday through Thursday of each week.
The ideal candidate has prior experience in a real estate office environment and is comfortable handling a variety of clerical, filing, and office support tasks.
This role is essential to keeping our office running smoothly and will involve interaction with vendors, tenants, and internal departments.
Prior real estate office experience is required.
Key Responsibilities
Process outgoing and incoming mail; date-stamp, sort, and distribute to appropriate departments
Order and maintain office supplies through Amazon, Staples, and Costco; coordinate toner and printer/copier service orders
Arrange flower deliveries, holiday decorations, and gift orders
Maintain organized filing systems for leases, bank statements, and payable invoices
Serve as backup to the front desk receptionist
Pull and copy invoices for CAM (Common Area Maintenance) reconciliation processing
Enter and maintain vendor and tenant insurance information in MRI software; run related reports and manage filing
Assist with year-end processing: create new file folders for all properties and vendors, organize prior-year files for storage, and set up new-year filing systems
Provide general data entry support in MRI as needed
Requirements
Real estate office experience — REQUIRED
Familiarity with MRI property management software preferred
Strong organizational and time management skills
Proficient with Microsoft Office and general office equipment
Reliable, professional, and able to handle confidential information
Ability to multitask in a fast-paced environment