Contract Administrative Support, Tempe

Contract Administrative Support

Fisher Sand&Gravel Arizona Tempe, AZ, USA Full Time Fisher Industries is a vertically integrated family of businesses that provides heavy civil construction and aggregate products across the United States. With over 70 years of experience, the company specializes in highways, bridges, aggregates, and large-scale infrastructure projects, supported by in-house capabilities in drilling, blasting, crushing, asphalt, and concrete production. Fisher is committed to delivering innovative, cost-effective solutions with an emphasis on safety and quality. As a proven industry leader, Fisher Industries continues to grow while maintaining the integrity and values of a family-owned company.POSITION SCOPE The Contract Administrative Support role supports subcontract administration, subcontractor payment processing, and labor compliance activities for heavy civil construction projects. This position works closely with project teams, accounting staff, and subcontractors to ensure documentation, payments, and compliance requirements are completed accurately and on time.PRIMARY DUTIES Prepare and send subcontracts and related documents via DocuSign or similar platforms based on provided information Maintain organized digital filing systems for contracts and supporting documentation Complete standard, routine industry forms with accuracy Review subcontractors pay applications for completeness and compare submitted billings against subcontract terms, schedules of values, and approved contract amountsTrack subcontract balances, change orders, retainage, and supporting payment documentation Distribute executed documents to internal teams and external partners Ensure all contracts are properly signed, saved, and routed to appropriate parties Assist with processing subcontractor pay applications, including tracking submissions and supporting documentationAssist with basic reporting and data entry in systems such as B2G, ADOT DOORS, or similar agency platforms Support subcontractor labor compliance efforts, including collecting and tracking certified payroll documentation Handle sensitive information in a confidential manner Perform other duties as assignedREQUIREMENTS High school diploma or GED; 13 years of administrative or office support experience preferred Strong attention to detail and organizational skills Ability to follow defined processes and complete tasks from start to finish Experience with Microsoft Office Suite and DocuSign or similar document management systems preferredFamiliarity with LCP Tracker, B2G/ADOT DOORS, or similar reporting systems is a plus Exposure to subcontractor labor compliance, certified payroll, or wage determinations is a plus DOT (Department of Transportation) agency experience is a plus Strong communication skills and ability to coordinate across teamsAbility to manage multiple tasks in a fast-paced environment Maintaining confidentiality and handling sensitive information with discretion is often required Fisher Industries is an Equal Opportunity Employer. We are a drug-free work environment requiring pre-employment and random drug testing. Subject to background check.If you require an accommodation with applying, please email or call the HR Department at (701) 456-9184 to request accommodations. This email is only to request accommodation for the application process and is not an email to inquire about the status of your application.