Administrative Assistant, Workforce And Community Services, Toledo

Administrative Assistant, Workforce and Community Services
Provides confidential administrative support and assistance to the Executive Director and Directors of the Center for Workforce Training.
This position's anticipated start date is July 1st, ****.
Essential Functions:
Maintains schedules for department meetings and events according to established guidelines
Manages and creates correspondence forms, reports and databases etc.
Manages communication and exchange of information as appropriate and takes messages for the department
Maintains files and records as needed for the Center for Workforce Training
Assists Contract Training with the purchase of training supplies and filing of proposals and training plans
Enters purchase orders and coordinates travel for the Executive Director
Assists Executive Director with preparation of Board reports and other reporting
Provides fill-in assistance within department as necessary
Knowledge, Skills, and Abilities:
Office machine operation, Computer skills including Microsoft office programs, organizational skills, minute-taking ability
Interpersonal skills- excellent spelling and grammar, written and verbal communication skills
Ability to organize facts and materials for presentations.
Capability to make quick decisions under pressure.
Ability to manage several projects at once.
Ability to communicate effectively with co-workers and customers.
Ability to work supervised and unsupervised.
Ability to maintain confidentiality.
Other characteristics- Highly Motivated, High work ethic and standards, Highly organized, Takes Initiative, Tolerance for Stress, Honest and dependable, Team-Oriented, Attention to Detail.
Minimum Education/Experience:
High school diploma or equivalent (GED)
1-2 years secretarial or administrative assistant experience, 1 year of computer experience
Job Classification: Staff
Duty Days: 260 Days
Work Schedule: Monday - Friday
Grant Funded Position: No - Not Grant Funded
FLSA Status: United States of America (Non-Exempt)
Pay Basis: Hourly
Hiring Range: $*****-$*****
Retirement System: SERS - SERS (Retirement System Classification)