Administrative Assistant, Kansas

Job Description:

Responsibilities:

Responsible for a variety of administrative duties supporting the activities of a busy research and development campus.

Coordinate department meetings, programs, and projects to ensure they meet timing, cost, and specific deliverables.

Act as a key power user / Google Guru for all systems and software used by department functions, assisting the team in leveraging technology to improve processes and projects.

Manage purchase orders, reconcile discrepancies with invoices, and follow up with external vendors as needed.

Serve as the subject matter expert and first point of contact for the Ariba purchasing and invoice processing system.

Coordinate with hiring managers for onboarding new employees.

Responsible for set-up and clean-up of refreshments for meetings.

Education and Experience:

Associate s Degree.

2+ years of relevant experience.

Preferred Requirements:

Bachelor s Degree.

Previous experience in coordinator and/or project coordination roles.

Project management skills, including organization, planning, and execution.

2+ years of experience working on a multi-building corporate office campus.

Knowledge, Skills and Abilities:

Extensive experience using MS Office (Word, Excel, PowerPoint) or Google Suite.

Effective interpersonal skills and ability to work effectively within a team environment.

Experience supporting multiple managers and stakeholders.

Strong project management capabilities.

Good financial management skills for organizing, planning, and executing within a budget.

Knowledge of SAP systems.

Problem-solving skills.

Ability to perform data analysis.

Excellent oral and written communication skills.

Ability to handle confidential and proprietary information.

Exposure to both indoor and outdoor work environments.

Physical ability to walk up to 50% of the workday, bend, stoop, reach, push, pull, and climb stairs.

Flexibility to work occasional nights, weekends, or holidays as needed.

Analysis / Decision Making.

Teamwork and Collaboration.

Planning / Priority Setting.

Personal Credibility.

Financial Acumen.

Technology Utilization.