Administrative Intern, Rancho Palos Verdes

Job Description Job Description Position Overview
We are seeking a motivated and detail-oriented Technical Writing & Administrative Intern to support daily office operations, proposal organization, and research initiatives.
This internship provides hands-on experience in technical writing, office administration, receptionist duties, and government research related to county, state, and federal Request for Proposals (RFPs).
The ideal candidate is organized, professional, dependable, and capable of managing multiple responsibilities in a fast-paced office environment.
Key Responsibilities
Administrative & Reception Duties
Serve as the first point of contact for visitors, clients, and incoming calls
Maintain a professional and organized front office environment
Schedule appointments and assist with calendar coordination
Perform clerical , filing, scanning, copying, and data entry
Support general office management and daily administrative operations
Technical Writing & Proposal Support
Assist with drafting, editing, formatting, and organizing technical documents and proposals
Maintain proposal files and supporting documentation
Help organize submission materials for contracts, grants, and RFP opportunities
Proofread documents for grammar, formatting, and accuracy
Research & RFP Coordination
Conduct county, state, and federal research for Request for Proposal (RFP) opportunities
Track proposal deadlines and submission requirements
Gather supporting information and organize research findings
Assist management with compiling proposal materials and compliance documentation
Qualifications
Strong written and verbal communication skills
Excellent organizational and multitasking abilities
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Ability to work independently and maintain confidentiality
Professional demeanor and strong attention to detail
Interest in technical writing, administration, business operations, or government contracting preferred
Preferred Skills
Experience with document formatting or proposal preparation
Familiarity with online research and government websites
Strong proofreading and editing skills
Work Environment
This is a fully onsite internship requiring attendance Monday through Friday from 8:30 AM to 5:00 PM.
Candidates should be dependable, punctual, and comfortable working in a professional office setting.