TPWD - Administrative Assistant V (Office Manager), Grapeland

TPWD - Administrative Assistant V (Office Manager)

Under the direction of Park Superintendent, this position performs advanced (senior-level) administrative support work to include disseminating information, preparing correspondence and/or maintaining filing systems regarding personnel management, purchasing, budgeting, training, material/property management, and/or other administrative procedures as assigned. May supervise the work of others to include performance reviews, onboarding, offboarding, personnel actions and time entry. May provide information and assistance to the public. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment.Essential Job Duties by Category: 35% Administrative Support 30% Purchasing, Accounting and/or Budgeting Duties 10% Supervisory Duties and Personnel Management 20% Other Division Specific Job Duties 5% Marginal Job Duties Minimum Qualifications: Education: Graduation from High School or GED.Experience: Three years of experience in administrative support work. Experience in maintaining filing systems to include recording information or maintaining documentation. Experience editing data in charts, spreadsheets, graphs and databases. Experience preparing summaries or reports. Experience in providing guidance or supervising the work of others.Licensure: Must possess a valid State driver's license. Preferred Qualifications: Experience: Four years of experience in administrative support work. Experience in customer service. One year of supervisory or team lead experience. Experience in cash management, accounting, auditing or revenue reporting concepts.Experience in expenditure tracking, budget management or reconciliation. Knowledge, Skills, and Abilities: Knowledge of office practices or administrative procedures. Knowledge of retail sales practices and procedures, including ordering, receiving, inventory control, and merchandise display. Knowledge of purchasing, procurement methods or procedures.Knowledge of human resources administration and hiring practices. Knowledge of State of Texas Purchasing rules. Skill in use of standard office equipment and software. Skill in using Microsoft Office Suite, Virtual meeting platforms (MS Teams, Zoom, Webex, etc) and/or Adobe products. Skill in training others.Skill in budget management, tracking, forecasting or monitoring. Skill in providing technical guidance and assistance. Ability to communicate effectively. Ability to handle difficult/emergency situations. Ability to evaluate the effectiveness of administrative systems and procedures. Ability to accurately handle cash and account for revenue collected.Ability to identify, research and assemble information. Working Conditions: Required to work 8 hours per day, 5 days per week. May be required to work overtime, holidays, weekends, and hours other than regularly scheduled with supervisor approval. May be required to operate a state vehicle. Required to travel 5% with possible overnight stays.Required to conform to dress and grooming standards, work rules and safety procedures. Required to follow non-smoking policy in all state buildings and vehicles. TPWD IS AN EQUAL OPPORTUNITY EMPLOYER