Executive Assistant, Weehawken

Executive Assistant
New York
The Executive Assistant will provide sophisticated administrative support to senior firm leaders and play an important role in managing the firms new headquarters in New York City.
Candidates must possess strong organizational and interpersonal skills, impeccable attention to detail and the ability to multi-task with professionalism and dependability.
This position requires four in-office days (Monday through Thursday) with one remote day (Friday) each week.
Responsibilities
Assist senior leaders with various administrative tasks including Outlook calendar management and expense submissionCoordinate travel and meeting logistics for senior leaders
Manage and maintain front desk including managing visitor requests, greeting all visitors, and answering phone calls
Assist with all aspects of managing the firms NYC office, including purchasing and maintaining supplies for the office; preparing conference rooms for in-person meetings (e.g. technology set-up, food and beverage and clean-up); and managing outside vendor relationships
3+ years of experience in an executive assistant or similar role supporting senior leaders; experience at a professional services firm considered a plus
Help plan and organize firm events, both in New York City and in other domestic locations
Undertake special projects and other administrative tasks as necessary
Experience and Skills
3+ years of experience in an executive assistant or similar role supporting senior leaders; experience at a professional services firm considered a plus
Experienced in managing senior level Outlook calendars and expense management processes
Trustworthiness and ability to maintain confidentiality
Proficiency with Microsoft Office (Outlook, Excel, PowerPoint, Word); experience with CRM systems (e.g., Airtable) considered a plus
Excellent interpersonal, verbal and written communication skills
Organizational aptitude and an ability to work with a sense of urgency and thoroughness while maintaining composure
Ability to work independently and collaboratively
Professional development and education opportunities available as you grow with our firm, including assistance with Certified Administrative Professional (CAP), Certified Executive Assistant (CEA) or similar certification
Salary Range
$80,000 - $100,000 per year
Collected Strategies is an equal opportunity employer.
All candidates must be eligible to work in the United States.
Interested candidates should send a cover letter and resume to ******.