Executive Assistant, Utica

Job Title: Executive Assistant

Why join FX Matt Saranac Brewing Co.? As the oldest family-owned brewery in New York Stateand the fourth oldest in the U.S.FX Matt offers a stable, historic workplace along with competitive pay and benefits. Based in Utica, NY, the company is a proud fourth-generation, family-owned business with deep roots in the community.The brewery is highly regarded for its positive culture, with employees often describing a strong "family" atmosphere. Team members report a meaningful work experience, with opportunities to learn and grow. FX Matt is recognized for crafting high-quality, award-winning beers, including Saranac and the iconic Utica Club.The Executive Assistant provides high-level administrative support to the executive team and ensures the smooth and efficient operation of the executive office. This role requires exceptional organizational skills, the ability to multitask, and a professional demeanor to handle sensitive matters with discretion.Key Responsibilities: Administrative Support: Manage executive calendars, schedule appointments, and coordinate meetings. Prepare and organize materials for meetings, presentations, and reports. Handle incoming and outgoing communications, including phone calls, emails, and mail. Document Management:Draft and proofread correspondence, memos, and reports. Maintain filing systems, both electronic and physical, ensuring documents are organized and accessible. Meeting and Event Coordination: Organize internal and external meetings, conferences, and events. Handle logistics such as venue booking, catering, travel, and other necessary arrangements.Confidentiality and Discretion: Handle confidential information with the utmost professionalism and discretion. Serve as a liaison between the executive team and other stakeholders, ensuring smooth communication and resolution of issues. Office Management: Ensure the office runs efficiently by managing office supplies, equipment, and general administrative tasks.Assist with special projects as requested by the executive team. Travel Coordination: Arrange domestic and international travel, including flight bookings, accommodations, and itineraries. Prepare detailed travel plans and ensure timely bookings. Project Support: Assist in managing and tracking various projects, deadlines, and deliverables.Prepare and maintain project documentation, presentations, and reports.