Executive Assistant, California

We’re hiring an Executive Assistant to support a busy entrepreneur across both business operations and personal logistics. This is a highly dynamic, hybrid role that requires someone who is organized, discreet, and proactive. You’ll manage day-to-day tasks ranging from administrative support to coordinating vendors, overseeing light financial tasks, and handling occasional household and property-related needs.

The ideal candidate is someone who thrives in a trusted support role, takes initiative without being asked, and can confidently manage both detailed administrative work and hands-on execution. No two days will look the same—and that’s exactly the point.

This is a key behind-the-scenes position that ensures both business and life run smoothly, with consistency, professionalism, and care. The role is full-time, Monday through Friday, and requires on-site presence in Santa Ana and occasional travel to Villa Park or Lake Arrowhead as needed.

Key Responsibilities:

Business Operations

Manage executive calendars, communications, and follow-up tasks

Support multiple departments with recurring administrative and logistical tasks

Liaise between internal teams, flagging blockers and keeping priorities aligned

Help maintain digital systems (ClickUp, GDrive, Gmail) with accurate task tracking

Provide support to the recruitment team by prescreening resumes

Create and maintain SOPs for repeatable admin tasks

Coordinate and assist with contractor bids, vendor selection, and property projects

Support financial operations by scanning and categorizing documents in QuickBooks

Office & Property Management

Maintain office kitchen, coffee machine, supplies, and common areas

Coordinate weekly grocery orders, mail processing, and light cleaning

Ensure employee birthdays, anniversaries, and milestones are celebrated

Maintain maintenance checklist for all properties and offices

Schedule and communicate with property vendors (gardeners, HVAC, etc.)

Travel seasonally to Lake Arrowhead for property prep and vendor coordination

Oversee shipping logistics for product samples and company packages

Assist with ongoing projects like office furniture setup, conference room coordination, and subscription audits

Requirements

Minimum of 2 years in a personal assistant, operational support, or office coordination role

Highly organized, with the ability to manage and track multiple tasks across personal and business workflows

Experience coordinating projects or vendors across departments or functional areas

Comfortable working in both office and residential environments

Strong working knowledge of QuickBooks (or similar accounting software) — confident with basic entries, categorization, and reconciliation

Proficient in Google Workspace (Docs, Drive, Gmail, Sheets) and Excel

Professional, clear communication skills — both written and verbal

Able to work independently, prioritize effectively, and follow through without constant oversight

Proven ability to handle sensitive and confidential information with care and discretion

Valid driver’s license and reliable personal vehicle — local travel between Santa Ana and Villa Park required

Willing and available to travel to Lake Arrowhead for annual seasonal setup and on-site coordination

Background check required as part of the onboarding process

Benefits

Local Observed Holidays

Health, Dental, Vision

401k Plan

Amazing, Pet-Friendly Office Environment

Mentorship and onboarding from the current Executive Assistant

A varied, high-trust role with room to grow

Direct impact on both business and personal operations

Long-term stability and ownership over your day-to-day

A chance to build skills in operations, logistics, and lifestyle management 

Compensation: $22 hourly.

 

eJam is an Equal Opportunity Employer. We are committed to fostering an inclusive and diverse workplace. We consider all qualified applicants without regard to race, color, religion, gender, sexual orientation, national origin, disability, age, or any other legally protected status.