Office Assistant, Virginia Beach

Office Assistant
GMA Interventions is seeking an office assistant.
This is a part-time position, weekdays with some Saturdays.
Responsible for all general secretarial duties:
Meet & greet consumers in a courteous and professional manner; obtain information regarding needed services in a confidential manner;
Answer telephone in a courteous and professional manner and relay prompt, accurate messages to appropriate staff, maintain confidentiality at all times.
Ensures pleasant and clean surroundings.
Maintains/updates all filing.
Responsible for ensuring all copies of all forms are available
Provides client telephone screenings and intakes.
Provides support to the professional staff as needed, including mailing functions.
Responsible for receiving and recording payments.
Responsible to make client reminder calls.
Responsible to run monthly reports as needed.
Enters demographic data and gathers data.
Responsible for completing all clients filing, initial auditing of client charts, tracking units on a daily basis.
Responsible for preparing and faxing out monthly/weekly reports and letters to probation officers/referral sources.
Responsible for all client intake procedures, screening, ensuring client scheduling according to funding source requirements.
(ensuring that client funding/fees are established prior to sessions).
Making sure all paperwork is in files and signed by clinician, client.
Making sure that files are put together properly and all necessary paperwork has been pulled ****** day reviews, monthly reports etc.).
Responsible for preparing daily logs
Responsible to know and follow the Health and Safety procedures of the agency.
Ensure that closed charts (brief case closings and discharges) are taken logged and filed properly.
Update client information at each visit.
Make sure clients insurance information is correct, send to billing for verification.
Ensure all required information is scanned into the EMR on a daily basis.
Experience and qualifications:
Computer experience is a must.
Skill in word processing, data entry, language use, and spelling.
Customer service skills in a professional environment.
Ability to deal professionally and effectively with the public.
Ability to deal with a diversity of people in many types of crisis situations, make appropriate assessments and referrals, and recognize one's own limitations.
Ability to maintain confidentiality and understand HIPAA.
Attention to detail is a requirement for this job.
Bilingual in Spanish a plus.
Job types: part time
Benefits part-time
-Retirement