Executive Assistant, California

Description

Job Responsibilities:

Drive meeting agendas and recap/next steps for Staff Meetings
Assist VP with creation of Power Point decks for internal and external presentations.
Drive Town Hall meeting planning, agendas and cross functional coordination inclusive of meeting logistics
Effective verbal and written communication to interact with clients, staff and external stakeholders
Manage travel logistics inclusive of travel arrangements including air, hotel, ground transportation for VP
Facilitate internal team communications (e.g. craft, distribute information and respond to questions and actions, as needed)
Identify efficient ways to run the department and ‘virtual office’; troubleshoot malfunctions and barriers to support the broader team
Manager purchase orders and invoices for agency expenses and assist with budget tracking and reconciliation
Complete and submit expense reports for VP and Directors
Handle multiple tasks and projects, with the ability to grow as a project management professional
Assist broader team when necessary

Skills:

Calendar Management, Travel arrangement, Meeting scheduling, Project management, Microsoft Outlook, Excel and PowerPoint

Education/Experience:

5+ years administrative experience supporting at senior levels
Must have an extremely high attention to detail and sense of urgency
Proficiency in Microsoft Outlook, Excel and PowerPoint
Ability to positively build and maintain relationships across organization
Be trusted and loyal partner; able to handle confidential and sensitive information
Ability to deal with and handle changing schedules quickly and efficiently
Demonstrated ability to work as a team player
Demonstrated excellent communications skills, both written and oral
Demonstrated excellent organizational skills with an ability to think proactively and prioritize work
The desire and commitment to take on increasingly greater levels of responsibility
Flexible schedule and the ability to be available after hours/on weekends as needed

Highlights

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