Program Assistant / Project Coordinator / Program Support, California

Description

Job Responsibilities:

Perform intake, validation, and quality control of invoices submitted by third-party vendors
Verify data accuracy and ensure all required fields and documentation are complete
Cross-check numbers, calculations, and program measures for compliance
Maintain organized records of processed invoices and supporting documentation
Coordinate with internal teams and vendors to resolve discrepancies
Ensure timely processing of invoices in alignment with program timelines
Utilize systems and tools (including Excel and SAP) for data tracking and reporting
Follow established procedures for program compliance and documentation standards
Support general program coordination and administrative tasks as needed

Skills:

Strong attention to detail and accuracy
Data validation and quality control
Invoice processing and analysis
Organizational and time management skills
Strong communication (oral and written)
Ability to work independently and manage priorities
Adaptability and willingness to learn quickly
Proficiency in Excel and familiarity with SAP
High school diploma or equivalent
Minimum 2+ years of experience in program support, project coordination, or administrative roles with invoicing focus
Experience with invoice processing, data validation, and quality control
Proficiency in Microsoft Excel and working knowledge of SAP
Strong organizational and communication skills
Ability to work independently in a structured environment
Experience working in corporate or large organizational settings

Education/Experience:

High school diploma required. Additional certifications or relevant experience in administrative or program support roles preferred.

Highlights

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