Legal Executive Assistant, California

Legal Executive Assistant - Silicon Valley, CA

Firm:

A nationally recognized AM Law 100 firm with 500+ attorneys providing comprehensive legal services to innovative companies from startups to global enterprises.

Role:

The Executive Assistant provides high-level administrative and operational support to attorneys and senior leadership within the Trademark Law Group. This role requires strong organizational skills, attention to detail, discretion, and familiarity with intellectual property processes, particularly trademark prosecution and portfolio management.

Responsibilities:

• Manage complex calendars, schedule meetings, and coordinate travel arrangements for attorneys and partners
• Prepare, edit, and format legal documents, correspondence, and presentations
• Assist with preparation and filing of trademark applications, renewals, and maintenance documents
• Coordinate with attorneys on responses to Office Actions and other USPTO correspondence
• Serve as a primary point of contact for clients, ensuring timely and professional communication
• Draft client correspondence and status reports regarding trademark filings and deadlines
• Support workflow management within the Trademark Group, including tracking projects and deliverables
• Assist in onboarding new clients and opening new matters

Qualifications:

• Bachelor’s degree preferred or equivalent experience
• 3+ years of executive or legal administrative experience in trademark law
• Familiarity with USPTO procedures and trademark docketing systems strongly preferred

Working Situation:

Hybrid - 3 days in office per week

Compensation/Benefits:

• Base Salary: $100-120k+, commensurate with experience.
• Additional Compensation: Annual performance-based bonus.
• Benefits Package: Comprehensive benefits, including medical, dental, vision, 401(k) match program, vacation and sick time, paid holidays, and professional development/career growth programs.

How to Apply:
Please send me your resume to
Please add me on LinkedIn!
I look forward to working with you!
Chris McFarland
Liberty Personnel Services

1001 Conshohocken State Rd, Ste 2-410 | West Conshohocken, PA 19428

484-238-1977 Direct Line

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