Department Assistant (Business Office), Woodway

Job Title
This position will support the vision, mission and strategic priorities of ESC Region 12 by providing assistance.
Job Responsibilities
Provide general secretarial support to the department director and department staff
Manage workshops/sessions for the department
Handle travel arrangements and schedules
Effectively communicate and assist with tasks and projects
Maintain department budgets, invoicing, purchase orders, and amendments
Coordinate office procedures and systems with department support staff
Maintain leave and time reporting records
Assist the department with the support of
Participate in ESC Region 12 and/or other professional development opportunities
Support recruitment, onboarding, and general HR processes.
Education/Certification
Associate's Degree required
Bachelor's preferred
Appropriate certifications or related work experience
Special Knowledge/Skills
Excellent communication skills, both written and verbal
Ability to facilitate, communicate, organize, problem-solve, and manage multiple projects
Positive attitude, dependable, team player
Able to implement QMS initiatives
Ability to implement policy and procedures
Ability to use software to develop spreadsheets, perform data analysis and word processing
Ability to manage budgets
Excellent public relations, organizational, communication and interpersonal skills
Proficiency in word processing, Excel, Windows and Google Apps
Manage multiple projects in a flexible and adaptable environment due to a variety of clients served
Handle critical deadlines, demonstrate initiative in difficult situations
Participate in ESC Region 12 and/or other professional development opportunities
General Responsibilities
Support and coordinate the operations of the Business Office and Registration.
Provide general secretarial support to the Director and the Department.
Assist with workshop preparation and data entry.
Proofread the department's written communications prior to release.
Make travel arrangements for out-of-region or out-of-state travel
Maintain department budgets and prepare and track purchase orders.
Provide assistance to the department support staff.
Maintain leave and time reporting records.
Coordinate office procedures and systems with department support staff, including session, conference, and special event management.
The applicant needs to possess these core values through words and actions to build positive, long term relationships with customers by demonstrating:
Professionalism, integrity, respect for others, expertise and credibility at all times
Quality in delivering what I promise and help create superior programs and services that add value beyond what is expected
Teamwork by working cooperatively with others to promote a positive and fun work environment
Adaptability by being flexible, attentive to change and ready to move quickly and decisively in response to the needs of customers
Innovation by contributing to the implementation of new or significantly improved services and delivery methods
Superior Service by providing personable, direct attention that delivers customer satisfaction beyond what is expected
Security Requirements
All positions at ESC 12 are defined as security-sensitive.
Security-sensitive positions are those which require employees to be entrusted with certain types of data, whether electronic or in paper form.
Those data elements, as defined by the ESC 12 Data Classification and Handling Policy may include, but not limited to:
Sensitive Personal Information (SPI)
Personally, Identifiable Information (PII)
Protected Health Information (PHI)
Family Educational Records (FERPA Data)
Federal Tax Information (FTI)
Benefit Information
ESC Region 12 provides monetary contribution up to $575 per month to use for employee/family healthcare and supplemental benefits.
Employee earns state personal, sick and vacation leave.
All employees contribute to both: Teachers Retirement System (TRS) and Social Security retirement programs
Mental Demands/Physical Demands/Environmental Factors
Tools/Equipment Used
Standard office equipment including personal computer and peripherals
Posture
Prolonged sitting, occasional bending/stooping, pushing/pulling, and twisting
Motion
Repetitive hand motions including frequent keyboarding and use of a mouse; occasional reaching
Lifting
Occasional light lifting and carrying (less than 15 pounds)
Environment
May work prolonged or irregular hours
Mental Demands
Manage multiple tasks and work cooperatively with others,
Maintain a calm attitude in demanding situations,
Make changes and adapt to various responsibilities on an ongoing basis,
Work with frequent interruptions, tight deadlines, and limited office space.