Executive Assistant/Office Manager (Room For Growth To Cos), San Ramon

A CEO of multiple entities is looking for an Executive Assistant who is skilled in project management and interested in becoming a chief of staff.
The role will also assist the executive team and manage the office.
The role is 5 days in-office near 680 and Crow Canyon Road.
About the Job:
Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations
Act as a liaison and provide support to the Executive Team.
Arrange and handle all logistics for Quarterly Planning Meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of CEO or Executive Team
Vet and prioritize the CEO's emails
Keep the CEO informed of upcoming commitments and responsibilities and follow up appropriately
Act as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated
Anticipate CEO's needs in advance of meetings, conferences
Assist with special projects and events
Design and produce complex documents, reports, and presentations
Prepare information for meetings with staff and outside parties
Compose correspondence and maintain contact lists
Create trainings
Maintain open communications with the Executive team, including meeting regularly with them and providing information or documents as needed
Drive meetings, agendas, putting together trainings, packets, flyers,
Organize conferences, meetings, QPMs
Track KPIs
Prepare PowerPoint presentations
Prepare materials for meetings
Maintain a busy calendar and prioritize on CEO's behalf and make sure the CEO's day runs smoothly
Coordinate complex travel arrangements
Process expense reports
Assist in developing office policies and procedures for improved workflow and anticipate future needs
Select vendors and purchase equipment, services, and supplies
Replenish office materials such as snacks, printer supplies, paper, office supplies
Answer main phone line and respond to inquiries
Process and distribute daily mail
Develop positive relationships internally and externally
Some off-hour availability required
About You:
Minimum of 5 years of experience supporting a C-level
Strong ability to execute work with a diversity, equity, and inclusion lens
BA/BS from a college or university
Nonprofit board experience a plus
Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
Familiar with Google Meet/Gemini Notes and KPIs
Strong communication skills: written and verbal
Strategic thinker
Understand the importance of confidentiality and trust when supporting a CEO
High degree of professionalism in dealing with diverse groups of people, including stakeholders, senior executives, staff, and partners
Salary, Benefits (medical, dental vision), 401K, Profit Sharing, Pay for Community Service, Paid Vacation, Employee Assistance Program (nutrition, fitness, legal)
Hours: 8-5