Executive Assistant/Office Manager, San Ramon

A CEO of multiple entities is looking for an Executive Assistant who is skilled in project management and interested in becoming a chief of staff. The role will also assist the executive team and manage the office. The role is 5 days in-office near 680 and Crow Canyon Road.

About the Job:

Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations

Act as a liaison and provide support to the Executive Team. Arrange and handle all logistics for Quarterly Planning Meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of CEO or Executive Team

Vet and prioritize the CEOs emails

Keep the CEO informed of upcoming commitments and responsibilities and follow up appropriately

Act as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated

Anticipate CEOs needs in advance of meetings, conferences

Assist with special projects and events

Design and produce complex documents, reports, and presentations

Prepare information for meetings with staff and outside parties

Compose correspondence and maintain contact lists

Create trainings

Maintain open communications with the Executive team, including meeting regularly with them and providing information or documents as needed

Drive meetings, agendas, putting together trainings, packets, flyers,

Organize conferences, meetings, QPMs

Track KPIs

Prepare PowerPoint presentations

Prepare materials for meetings

Maintain a busy calendar and prioritize on CEOs behalf and make sure the CEOs day runs smoothly

Coordinate complex travel arrangements

Process expense reports

Assist in developing office policies and procedures for improved workflow and anticipate future needs

Select vendors and purchase equipment, services, and supplies

Replenish office materials such as snacks, printer supplies, paper, office supplies

Answer main phone line and respond to inquiries

Process and distribute daily mail

Develop positive relationships internally and externally

Some off-hour availability required

About You:

Minimum of 5 years of experience supporting a C-level

Strong ability to execute work with a diversity, equity, and inclusion lens

BA/BS from a college or university

Nonprofit board experience a plus

Excellent Microsoft Office skills (Word, Excel, Po