Accounts Payable Specialist, West Palm Beach, FL

Job Summary: We are seeking a detail-oriented Accounts Payable (AP) Specialist to join our growing corporate finance team. In this role, you will manage the full-cycle accounts payable process, ensuring vendor invoices are processed accurately and payments are issued on time. The ideal candidate possesses analytical skills, thrives in a high-volume environment, and maintains excellent vendor relationships.

Key Responsibilities:

• Invoice Management: Execute 3-way matching of vendor invoices against purchase orders and receiving documents. Code and enter a high volume of invoices into the ERP system with high accuracy.

• Payment Processing: Prepare weekly check runs, ACH disbursements, and wire transfers in compliance with internal controls. Identify and capture early-payment discounts.

• Vendor Relations: Act as the main contact for vendor inquiries. Reconcile monthly statements, investigate discrepancies, and maintain accurate vendor files, including W-9 forms.

• Financial Reporting: Assist with month-end closing by preparing AP accruals, reconciling sub-ledgers to the general ledger, and running aging reports.

• Compliance & Audits: Audit employee expense reports for policy adherence. Maintain organized digital financial records to support internal and external annual audits.

Qualifications:

• Associate degree in Accounting, Finance, or equivalent experience.

• 2+ years of full-cycle accounts payable experience.

• Proficiency in Excel and major ERP software (e.g., NetSuite, SAP, QuickBooks).

salary: $25 - $28 per hour
shift: First
work hours: 8 AM - 4 PM
education: Bachelors

Responsibilities

• Invoice Processing & Verification: Accurately review, code, and process high-volume vendor invoices. Match invoices to purchase orders (POs) and receiving documents (3-way matching) to ensure accurate pricing and quantity verification before data entry into the ERP system.

• Payment Execution: Prepare and execute weekly check runs, ACH payments, and wire transfers. Ensure all payments are authorized according to corporate compliance guidelines and internal controls (SOX compliance). Take advantage of early-payment discounts when applicable.

• Vendor Management: Serve as the primary point of contact for vendor inquiries. Reconcile vendor statements, research and resolve billing discrepancies, and maintain up-to-date vendor profiles, including securing updated W-9 forms.

• Month-End Closing Support: Assist the accounting team with month-end closing procedures. Prepare accurate AP accruals, reconcile the accounts payable subsidiary ledger to the general ledger, and generate aging reports for management review.

• Expense Management: Audit and process employee expense reports for policy compliance and accurate general ledger coding. Maintain meticulous digital and physical financial records to ensure a seamless annual audit process.

Skills

• Accounts Payable

Qualifications

• Years of experience: 3 years
• Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact .

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.