Executive Assistant, New York

Role: Executive Assistant

Duration: 8 Months

Location: Purchase NY 10577 - Onsite 

Job Responsibilities:

• Extensive telephone coverage for Managing Directors: answer phones, take accurate messages, know executive’s whereabouts at all times, handle urgent/confidential calls with appropriate judgment

• Calendar maintenance for meetings, events and/or conference calls

• Coordinate travel and lodging including the submission of any expenses associated with travel or client visits

• Navigate Firm’s resources, interface with various departments to collect information, respond to requests, obtain services

• Provide backup support for colleagues during vacation/sick days, and assist as needed with other office needs

• Miscellaneous support: setup and maintain mail groups, keep orderly, fully-functioning work area

Required Skills and Personal Attributes:

• Strong communication, judgment, and problem-solving skills

• Strong attention to detail as well as solid organization/time management skills

• Must be an enthusiastic, positive team player who is willing to help out and who works well with colleagues

• Able to work in a fast-paced environment and handle multiple tasks concurrently

Other Requirements:

• Proficient in Microsoft Office applications, especially Outlook for email, calendar and contacts.

• Other helpful applications include Excel, internet and research tools. Concur proficiency a plus.

• Keep up to date with office procedures and technical training as well as all policy guidelines & compliance requirements

Reports to:

• Office Manager