Executive Assistant, New York

About Client:

Client is a global financial services firm that provides a wide range of investment banking, securities, wealth management, and investment management services. It is a prominent global financial services firm with a rich history and a strong presence in the financial industry.

The Client is committed to corporate responsibility and sustainability. It aims to make a positive impact on society through various initiatives, such as promoting environmental sustainability, supporting diversity and inclusion, and engaging in philanthropic activities.

Rate: $30.00/Hr

Job Description:

Responsibilities:

Extensive telephone coverage for Managing Directors: answer phones, take accurate messages, know executive s whereabouts at all times, handle urgent/confidential calls with appropriate judgment

Calendar maintenance for meetings, events and/or conference calls

Coordinate travel and lodging including the submission of any expenses associated with travel or client visits

Navigate Firm s resources, interface with various departments to collect information, respond to requests, obtain services

Provide backup support for colleagues during vacation/sick days, and assist as needed with other office needs

Miscellaneous support: setup and maintain mail groups, keep orderly, fully-functioning work area

Required Skills and Personal Attributes:

Strong communication, judgment, and problem-solving skills

Strong attention to detail as well as solid organization/time management skills

Must be an enthusiastic, positive team player who is willing to help out and who works well with colleagues

Able to work in a fast-paced environment and handle multiple tasks concurrently

Other Requirements:

Proficient in Microsoft Office applications, especially Outlook for email, calendar and contacts.

Other helpful applications include Excel, internet and research tools. Concur proficiency a plus.

Keep up to date with office procedures and technical training as well as all policy guidelines & compliance requirements.

Non-benefitted (other than those mandated under state or federal law).Please note that this position does not include paid time off benefits. ApTask offers subsidized insurance coverage to our employees.

About ApTask:

ApTask is a leading global provider of workforce solutions and talent acquisition services, dedicated to shaping the future of work. As an African American-owned and Veteran-certified company, ApTask offers a comprehensive suite of services, including staffing and recruitment solutions, managed services, IT consulting, and project management. With a focus on excellence, collaboration, and innovation, ApTask provides unparalleled opportunities for professional growth and development. As a member of the ApTask team, you will have the chance to connect businesses with top-tier professionals, optimize workforce performance, and drive success across diverse industries. Join us at ApTask and be part of our mission to empower organizations to thrive while fostering a diverse and inclusive work environment.

Applicants may be required to attend interviews in person or by video conference. In addition, candidates may be required to present their current state or government issued ID during each interview.

Candidate Data Collection Disclaimer:

At ApTask, we prioritize safeguarding your privacy. As part of our recruitment process, certain Personally Identifiable Information (PII) may be requested by our clients for verification and application purposes. Rest assured, we strictly adhere to confidentiality standards and comply with all relevant data protection laws. Please note that we only collect the necessary information as specified by each client and do not request sensitive details during the initial stages of recruitment.

If you have any concerns or queries about your personal information, please feel free to contact our compliance team at

Applicant Consent:

By submitting your application, you agree to ApTask's ((url removed)) and , and provide your consent to receive SMS and voice call communications regarding employment opportunities that match your resume and qualifications. You understand that your personal information will be used solely for recruitment purposes and that you can withdraw your consent at any time by contacting us at (phone number removed) or (url removed). Message frequency may vary. Msg & data rates may apply.