Clinic Operations Assistant, New Jersey

Overview:
Who we are: 

Golden Steps ABA is on a mission to change lives—one step at a time. We’re not just building a team; we’re creating a community where inclusion, impact, and growth are the norm for our teammates and our patients. If you're ready to take the next step forward and want to be part of a crew that celebrates heart, hustle, and high standards, come thrive with us. 

Why You’ll Love Working with us:

Unmatched Culture
We’re intentional about connection. From quarterly team outings, monthly team lunches to summer bashes and vacation celebrations, we make time to celebrate, bond, and grow together.

Diversity & Inclusion
We thrive on different perspectives. Our strength lies in the unique experiences of our team — fostering a collaborative, inclusive space where everyone’s voice matters.

Growth & Advancement
We don’t just hire — we invest. With a “hire-to-retire” mindset, we offer clear career paths, professional development, and advancement opportunities at every stage.

Support for Continuing Education
Your goals matter. That’s why we provide tuition discounts, CME libraries, RBT training, university discounts, ongoing mentorship and paid training. We’re helping you level up your skills and chase your career dreams. 

Benefits and Perks Created to Support You
Enjoy competitive PTO, paid sick leave, health/dental/vision coverage, and a 401K with match — because great work deserves great benefits.

 

Responsibilities:

Clinic Operations Assistant Job Description:

Golden Steps ABA is on a mission to change lives—one step at a time. We’re not just building a team; we’re creating a community where inclusion, impact, and growth are the norm for our teammates and our patients. If you're ready to take the next step forward and want to be part of a crew that celebrates heart, hustle, and high standards, come thrive with us.

Qualifications:

A day in life:

Project Management

Plan, execute, and monitor projects from initiation to completion

Coordinate with internal teams and external stakeholders to ensure timely delivery of project milestones.

Develop project timelines, track progress

Facilitate regular project meetings and follow-ups

Operations

Develop, implement, and optimize operational processes and procedures.

Monitor workflows to ensure efficiency and compliance with company standards.

Identify areas for improvement and recommend solutions to enhance productivity.

Supervise and support cross-functional teams to ensure alignment with operational goals.

Assign tasks, set deadlines, and monitor team performance.

Facilitate communication between departments to streamline operations.

Manage inventory, supplies, and equipment to support operational needs.

Oversee vendor relationships and negotiate contracts to ensure cost-effectiveness.

Track and manage budgets, expenses, and resource utilization.

Executive Assistance 

Handle confidential information with discretion.

Draft and proofread emails, reports, policies, and other communications.

Liaise with clients, partners, and team members on behalf of the executive.

Prepare meeting agendas, take minutes, and follow up on action items.

Other tasks as assigned

 

 

Benefits:

What you’ll bring:

Strong communication skills

Excellent interpersonal skills and the ability to build relationships

3+ years of healthcare operations (ABA experience preferred). 

Excellent organizational skills and the ability to prioritize and manage multiple projects and carry projects through to completion.

Proficient with CRM

Computer proficiency, including Microsoft Office Suite required

  Education:

Bachelor’s degree in business or a related field (preferred)

 

Golden Steps ABA provides equal employment opportunity to all persons without regard to race, color, religion, creed, age, marital status, sexual orientation, gender identity or expression, citizenship status, national origin, ethnicity, military/veteran status, or disability which can be reasonably accommodated without undue hardship, or any other classification protected by law. This applies to all terms and conditions of employment including recruitment, hiring, compensation, training, promotions, terminations, layoffs, transfers and leaves of absence.