Executive Assistant, Englewood

Job Title: Executive Assistant Job Description This Executive Assistant role provides high-level support to the CEO and leadership team, ensuring the CEO's time, priorities, and commitments are managed with precision and discretion. You will own calendar and schedule management, coordinate meetings, prepare briefing materials, and serve as a key liaison between the CEO and internal and external stakeholders. Beyond traditional executive support, you will contribute ideas, lead strategic initiatives that support company culture and growth, and help drive the business forward rather than simply handling administrative tasks.Responsibilities

Manage all activity in Outlook, including maintaining contact databases and managing professional and personal calendars and schedules for the CEO. Use initiative, judgment, and diplomacy to navigate competing priorities, resolve scheduling conflicts, and optimize the CEO's time. Anticipate the CEO's forward calendar needs and develop advance briefing materials to support effective preparation for meetings and travel.Continually update and maintain the company's Accountability Chart for all divisions to ensure leadership structure and responsibilities remain current. Pull information from internal systems and solicit input from functional personnel to compile reports, updates, and briefing documents as needed.Serve as a liaison between the CEO and other employees, ensuring clear, timely, and professional communication. Complete special projects and assignments by establishing objectives, determining priorities, managing time, gaining cooperation, monitoring progress, and solving problems. Communicate with internal colleagues and external counterparties with grace, diplomacy, and poise to complete tasks and resolve issues.Maintain awareness of special projects and corporate strategic and operational priorities so the CEO can effectively track and manage key initiatives. Follow up on open issues and action items to ensure timely progress and completion. Exercise solid judgment and absolute discretion when handling confidential information, documents, and conversations.Manage expense reporting and selected personal financial and administrative matters for the CEO with strict confidentiality and accuracy. Assist with general office administration, including office management, setup and tear down of office spaces, inventory management, cleaning coordination, and room reservation management.Plan and execute all aspects of the company's Annual Incentive Trip, typically hosting 50 to 200 guests, including logistics, communication, and on-site coordination. Assist in answering inbound office calls and ensure callers are directed appropriately and professionally. Lead strategic initiatives that support and enhance the company's culture and long-term success, contributing ideas and driving execution.Anticipate needs and proactively address issues before they arise, ensuring smooth operations and minimizing disruptions. Assist other Leadership Team members with administrative and operational support, as assigned. Resolve issues and troubleshoot a variety of operational and administrative situations with a solutions-focused mindset.Organize and maintain physical file systems to ensure records are accessible, accurate, and secure. Act as a strong business partner to the CEO by offering thoughtful, business-driving ideas and feedback when appropriate. Demonstrate a strong sense of urgency and ownership in completing tasks and projects, consistently driving work to completion.Perform other duties as assigned to support the CEO, leadership team, and overall business operations. Essential Skills

Proven Executive Assistant experience supporting C-suite level executives. Demonstrated expertise in calendar management using Outlook, including complex scheduling, time zone coordination, and priority management. Strong business acumen and the ability to understand and support strategic and operational priorities.Excellent organizational skills with the ability to manage multiple time-sensitive assignments simultaneously. High level of discretion and sound judgment in handling confidential and sensitive information. Outstanding written and verbal communication skills, with a professional and diplomatic demeanor.Strong work ethic with a drive to "get it done" and a proactive, take-care-of-business attitude. Great work tenure, reflecting reliability, commitment, and stability in prior roles. Ability to anticipate needs, think ahead, and take initiative without constant direction. Personable and professional presence, with the ability to build trust and work effectively with diverse stakeholders.Good listening skills and the ability to absorb information quickly and act accordingly. Sharp attention to detail and accuracy in all work, including documents, schedules, and reports. Comfort working occasional early mornings, evenings, and weekends to support global communications and CEO travel.Ability to remain on-call during CEO travel or peak workload periods, as needed. Proficiency with Microsoft Outlook and general office productivity tools. Experience with executive administrative support, including managing travel, meetings, and expenses. Additional Skills&Qualifications

Bachelor's degree is preferred. Familiarity with expense reporting software; willingness and ability to learn new systems if not already experienced. Experience managing domestic and international travel arrangements. Experience using Adobe Pro or similar tools for document preparation and editing.Demonstrated ability to lead or support strategic and culture-building initiatives. Open-minded attitude with eagerness to learn and grow within a fast-paced, evolving environment. Team player mindset with strong collaboration skills and the ability to support multiple leaders when needed. Work EnvironmentThis is an in-office role, working closely with the CEO, who is typically onsite. Core hours are Monday through Friday, 8:00 a.m. to 5:00 p.m., with the expectation that you may occasionally work before 8:00 a.m., after 5:00 p.m., or on weekends to support global communications, CEO travel, and peak workload periods. You may be asked to remain on-call during critical times. The dress code is business casual, with a smart casual standard where jeans are common but attire must remain neat and professional. The culture is fun, supportive, and growth-oriented, with a strong "go-getter" attitude and a focus on helping one another and approaching challenges from a place of "yes." The organization emphasizes continuous learning, professional development, and an inclusive, innovation-driven environment. The company operates globally in temporary housing program management for business travel and corporate relocations, providing exposure to international markets and diverse industries such as engineering, construction, technology, consulting, insurance, government, professional sports, and entertainment. The office is animal-friendly, and employees sometimes bring dogs (and occasionally cats) to work, contributing to a relaxed and welcoming atmosphere. Benefits include a comprehensive package with health and wellness offerings and travel-related perks, including access to company-managed rental housing for personal vacations or trips when available. The business is consistently growing year over year, offering stability and opportunities for advancement.Job Type&Location This is a Permanent position based out of Greenwood Village, CO. Pay and Benefits The pay range for this position is $105000.00 - $120000.00/yr. Medical, dental, and vision insurance options401k plan with discretionary matchCompany paid life insurance, short term disability, and long term disabilitySupplemental life insurance, critical illness, accident, and identity theft protectionOne-of-a-kind culture dedicated to Diversity, Equity, and InclusionInclusive Awards and Recognition ProgramVacation, sick, and floating holidaysPaid time offPaid volunteer timeWellness programComplimentary use of corporate apartments for vacation or travel (when available)National is a drug&alcohol-free workplace. Please note that we conduct a background check and 5 panel drug screen after a contingent offer has been made. Workplace Type This is a fully onsite position in Greenwood Village,CO. Application Deadline This position is anticipated to close on May 30, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.