Executive Assistant, Ohio

Overview:
Location: Hybrid, Youngstown OH

Job Type: Full TimeWork Authorization: US Citizen / Green Card The A.C Coy company has an immediate need for an Executive Assistant in the Youngstown OH area.  Ideal candidates must have 10 or more years of Executive/C-Suite Administrative experience.

Responsibilities:
Scheduling meetings, appointments, and special events

Handling and prioritizing incoming emails and drafting responses on the executive’s behalf to effectively communicate key information to internal and external stakeholders

Booking flights (private and commercial), accommodations, and transportation for business trips, conferences, and other travel needs

Prepare and coordinating meetings and events, including agendas, gathering relevant documents and materials, and distributing them to attendees before meetings. I.E.: Board , Executive Leadership Team (ELT) and Manufacturing Leadership Team (MLT) meetings, Townhalls 

Plan events across multiple sites for internal and external attendees

Taking accurate notes during meetings and following up with stakeholders on key changes, next steps, and deliverables

Creating and editing various business documents, presentations, reports, and other materials as needed

Conducting research on various topics for projects, events, meetings, etc.

Handling sensitive and confidential information with the utmost care and always maintaining a high level of confidentiality 

Assisting in the management and tracking of projects, deadlines, and deliverables across different teams and departments, including assigning and delegating tasks as needed. Monitor project progress and identify roadblocks

Managing and reconciling expense reports and ensuring adherence to company policies. Reviewing and approving direct report expenses on behalf of President

Providing first impressions to guests, including scheduling conference room, providing PPE; catering; etc

Providing support in duties related to the President’s leadership in joint venture, industry and affiliate organizations as needed

Handling various ad-hoc assignments and tasks that may arise

Other duties as assigned

 

Qualifications:
Education:

Bachelor's Degree in Business Administration/or related

Experience:

10 or more years of executive/C-Suite Administration experience

Excellent verbal and written communication skill

Strong organizational, problem solving and multitasking abilities

Able to make decisions using data and information available

Expert in using Microsoft office suite (PowerPoint, Excel and Word) and Concur

Experience in Microsoft Dynamics 365, iCIMS, Asana and data dashboards is preferred

Experience with calendar management and travel coordination

Attentive to details and follows through on assigned tasks and commitments

Highly motivated, self-driven, and eager to learn and apply new skills

Ability to handle confidential information with integrity and sensitivity

Ability to meet tight deadlines