Medical Secretary - Canfield

Medical Secretary
This part-time Medical Secretary monitors the operation of the administrative office of the facility.
The incumbent will function as a secretary/receptionist and is responsible for all duties and functions of the office as dictated by the Policies and Procedures.
This role requires a variety of skills and responsibilities that fall into the categories listed below.
These duties and responsibilities are not set forth for the purpose of limiting the assignment of work.
This is not to be construed as a complete list of duties to be performed by the individual holding this position.
The duties listed may be divided among Medical Secretary Staff members to better suit the needs of specific facilities.
Responsibilities:
Demonstrates appropriate and professional communication skills
Greets patients, and visitors and announces their arrival to the appropriate unit
Checks patients in on patient schedule and daily calendar
Calls appropriate transportation companies for patients when needed
Follows appropriate procedures in emergency situations
Answers telephone promptly and courteously, refers calls to the appropriate person, takes and relays messages as needed
Distributes all incoming mail appropriately, including inter-office
Displays a professional manner and demeanor when greeting incoming customers
Follows appropriate chain of command
Communicates in an appropriate and timely manner with coworkers
Office Procedures:
Demonstrates appropriate use of office equipment; maintains supplies
Maintains postage
Assures levels of lab supplies are sufficient for unit operation
Medical Records:
Maintains medical records according to policy and procedure
Makes up new patient charts for the unit and administrative files
Sends appropriate information to the business office
Does appropriate data entry for all new patients
Keeps computer data current for all patients
Balances treatment count on a daily basis
Audits / verifies ancillaries utilized during treatments
Tracks patient hospitalizations and vacations
Purges charts in appropriate manner
Breaks down charts of non-current patients and runs appropriate reports
Maintains facility filing system
Does weekly update of Daily Patient Schedule for facility
Runs and distributes reports as needed by the unit
Prepares blood tubes, labels, and requisitions as needed
Performs word processing and Excel tasks as needed
Performs other duties as assigned
Education, Experience Training and Licenses/Registrations:
High school diploma required, college courses preferred
Proficient computer skills
Good communication and interpersonal skills a must