Executive Assistant, Newport Beach

Professional Search Group (PSG) is seeking an Sr.
Administrative Assistant/ Executive Assistant to join their clients team!
The Sr.
Administrative Assistant/ Executive Assistant is a hybrid role responsible for providing high-level executive support while leading the development and execution of marketing and creative initiatives.
This Sr.
Administrative Assistant/ Executive Assistant position operates at the intersection of business operations and brand development, supporting senior leadership while enhancing the companys visual identity and market presence.
Approximately 50% of this role is dedicated to executive administrative support and operations coordination, and 50% to marketing, graphic design, and content development.
This Sr.
Administrative Assistant/ Executive Assistant role is ideal for a highly organized, creative professional who thrives in a fast-paced, global environment and can seamlessly shift between strategic support and hands-on execution.
Key Responsibilities
Executive Support & Operations (50%)
Provide executive-level administrative support to the President and senior leadership, including preparation of presentations, proposals, and reports
Manage complex calendars, coordinate meetings, and optimize scheduling for efficiency
Arrange and oversee domestic and international travel, including itineraries, accommodations, and logistics
Maintain action trackers and ensure timely follow-up on key initiatives and deliverables
Coordinate communication and deliverables between leadership, internal teams, and external partners
Liaise with third-party vendors, suppliers, and service providers to ensure timely execution and quality outcomes
Support cross-functional projects, business development activities, and operational initiatives
Coordinate tradeshows and events, including logistics, travel, and vendor management
Marketing & Creative (50%)
Design and produce high-quality digital and print marketing materials (presentations, brochures, tradeshow assets, product packaging, and web content)
Develop and publish marketing content, including articles, newsletters, and corporate communications
Manage and grow the companys LinkedIn presence, including content strategy, posting, and engagement
Collaborate with Business Development and technical teams to translate complex concepts into clear, compelling messaging and visuals
Plan and oversee photo and video production, including coordination with external creative vendors
Support tradeshows and events through creation of branding, booth design, and promotional materials
Monitor and analyze marketing performance metrics and recommend improvements
Maintain organized libraries of marketing assets, templates, and brand guidelines
Qualifications & Skills
Proven experience supporting senior executives and/or leadership teams
Strong background in graphic design and digital marketing
Advanced proficiency in Microsoft Office (PowerPoint, Word, Excel)
Advanced proficiency in Adobe Creative Suite (Illustrator, Photoshop, InDesign)
Experience managing social media platforms, especially LinkedIn
Strong understanding of branding, layout, typography, and visual storytelling
Exceptional organizational skills with the ability to manage multiple priorities
High attention to detail and commitment to quality
Excellent written and verbal communication skills
Ability to work independently and adapt in a fast-paced, deadline-driven environment
Experience in B2B, manufacturing, aerospace, or technical industries preferred
Mandarin and/or Spanish language skills are a plus
Apply for this amazing opportunity today!
Donovan Aranda
Division Manager
******