Board Secretary, Costa Mesa

Board Secretary
Are you ready to play a pivotal role at the heart of a dynamic public agency?
Mesa Water District is seeking a highly skilled and detail-oriented Board Secretary in our Administrative Services department to provide executive support to our Board of Directors.
As the Board Secretary, you'll prepare Board agendas and packets, ensure Brown Act compliance, act as the liaison with legal counsel, and manage Board member travel, reimbursements, and key administrative functions.
This role calls for a detail-oriented, strategic thinker with strong communication skills, professionalism in the Boardroom, and the ability to collaborate across departments while handling sensitive information with discretion.
If you thrive in a fast-paced environment, excel at managing sensitive and confidential information, and are passionate about public service, this role will put you at the center of impactful decision-making that serves our community every day.
Why Choose Us?
Competitive Pay & Benefits - We offer strong compensation and benefits packages that are regularly evaluated to stay ahead of industry standards.
Supportive Work Culture - At Mesa Water, we foster a fun, collaborative environment where meaningful relationships and teamwork thrive.
High-Impact Role - This position places you at the center of the District's decision-making process, working directly with the General Manager, Board of Directors, and legal counsel on matters that shape the future of Mesa Water District.
Meaningful Work - Your efforts will directly support transparent government operations and community trust, ensuring the District continues to provide exceptional service to the public.
Employee-Centered Environment - Our organization-wide engagement program reflects our deep commitment to keeping employees motivated, supported, and excited about their work.
What we're looking for?
Extensive experience supporting elected officials, boards of directors, or executive leadership in public agencies.
Expertise in California public meeting laws, including the Brown Act.
Strong experience preparing, reviewing, and managing Board packets, agendas, minutes, and official correspondence.
Demonstrated ability to draft and manage resolutions, ordinances, proclamations, and staff reports.
Professional, calm, and confident presence in the Boardroom.
Excellent interpersonal and communication skills, including the ability to follow up with Board members and collaborate across multiple departments.
Strategic and critical thinker able to plan Board agendas, coordinate workshops, and balance topics for efficient decision-making.
Discretion, self-awareness, and strong relationship-building skills.
Skilled at managing Board-related logistics, including travel, reimbursements, conferences, memberships, and payroll.
Resourceful, detail-oriented, and able to handle complex information and confidential materials independently.
Proficiency with MS Office (Word, Excel, PowerPoint), Adobe Pro, and document formatting for professional presentations and reports.
Ability to work independently while supporting leadership priorities and multi-department coordination.
This recruitment is open on a continuous basis until filled.
The first deadline for the initial review of applications will occur at 11:59 PM on Wednesday, April 22, ****.
Employees at Mesa Water District work a 9/80, onsite schedule, with every other Friday off.
This recruitment is being reopened following an initial search in which no selection was made - don't miss out on your chance to apply!
This is a single-class professional classification in the office of the Administrative Services Department.
Incumbents work under general direction and exercise a high level of discretion and independent judgment in providing executive support to the General Manager Board of Directors.
Incumbents possess a working knowledge of overall District operations and specialized knowledge of research methods and regulatory standards affecting District operations.
Work requires creativity and resourcefulness to accomplish goals and objectives.
This position requires specialized knowledge, abilities, and skills and the incumbent typically exercises independent judgment in the performance of assigned duties.