Executive Assistant (Leasing Division), Costa Mesa

Job Description

Job Description

A highly stable and well-established Orange County organization is seeking an experienced

Executive Assistant

to support a busy

Leasing Division

within a professional corporate environment. This is an excellent opportunity for a polished, detail-oriented administrative professional who thrives in a fast-paced, high-volume setting and enjoys working with complex documentation, legal correspondence, and executive-level coordination. This is not a light administrative role. The ideal candidate will be highly organized, proactive, resourceful, and comfortable managing a constant flow of detailed leasing documentation and executive support responsibilities.Key Responsibilities Support multiple Leasing Executives with administrative and executive assistant responsibilities Prepare, edit, proofread, and manage detailed leasing documents including: Leases Letters of Intent (LOIs) Addendums Internal correspondence Legal and tenant documentation

Manage calendars, meetings, expense reports, and weekly reporting Coordinate document routing and approvals with internal legal teams and executives Track leasing updates and maintain organized

documentation/files Serve as liaison between tenants, internal departments, and business partners Coordinate onsite meetings, lunches, and team support activities Assist with PowerPoint presentations, reports, and projects Handle confidential information with professionalism and discretion Ideal BackgroundStrongly preferred experience includes: Commercial real estate Leasing administration Legal administrative support Executive assistant support within corporate environments High-volume document management roles Qualifications 5+ years of Executive Assistant or high-level administrative support experienceAdvanced Microsoft Word skills required Strong proofreading, formatting, and organizational abilities Excellent communication and interpersonal skills Ability to multitask and manage competing priorities effectively Experience supporting fast-paced teams and deadline-driven environments Professional, polished, and service-oriented demeanorPowerPoint, Adobe, and Excel proficiency required Yardi, AppFolio, or MRI software experience is a plus Compensation&Benefits Approximately $80-90K base salary (DOE) Bonus opportunity Strong Employee&Family medical benefits 401(k) with company match Paid holidays and vacation Stable, team-oriented work environment Strong onboarding and internal support The company offers a highly professional culture, strong leadership, excellent stability, and long-term career opportunity for someone who enjoys being an integral part of a busy and successful team.Company Description Savage Search Associates is a full service, family-owned recruitment firm supporting Executive Search, Management, Human Resources, Accounting&Finance, Sales&Marketing, Operations, Construction Management, and Administrative search projects.

Company Description

Savage Search Associates is a full service, family-owned recruitment firm supporting Executive Search, Management, Human Resources, Accounting&Finance, Sales&Marketing, Operations, Construction Management, and Administrative search projects.