Legal Secretary, Newport Beach

Job Description

Job Description

Legal Secretary

We are a small, collegial law firm specializing in civil litigation. We are seeking an experienced Legal Secretary to join our close-knit team immediately. If you thrive in a supportive, team-oriented environment where work-life balance is truly valued, we’d love to hear from you.

About the Role

As our Legal Secretary, you will provide high-level administrative support to our attorneys in active state and federal court litigation. This is a key role in a busy but manageable small-firm setting where your contributions are highly visible and greatly appreciated.

Key Responsibilities

Prepare, file, and serve complex legal documents in both state and federal courts (e-filing experience required) Manage attorney calendars, court deadlines, and case schedules with precision Coordinate depositions, hearings, mediations, and trial logistics Maintain organized physical and electronic case filesDraft correspondence, pleadings, and discovery documents Handle client communication with professionalism and empathy Support multiple attorneys while prioritizing tasks effectively

Qualifications

5 years of legal

secretary/paralegal

experience in litigation Strong proficiency with court e-filing systems Excellent organizational skills and meticulous attention to detail Strong written and verbal communication skills Ability to work independently while functioning as part of a collaborative team Notary Public license is a plus (but not required)

What We Offer

Competitive salary commensurate with experience Comprehensive benefits package (health, 401(k), etc.) Generous paid time off and paid holidays Strong emphasis on work-life balance Positive, supportive team environment in a small firm Opportunities for professional growth and development

We are looking to fill this position as soon as possible. If you are a proactive, experienced legal secretary who enjoys being part of a tight-knit team, we encourage you to apply today.

Benefits:

401(k) Health insurance