Corporate Executive Assistant, Newport Beach

Job Description

Job Description

We are seeking a highly organized and polished Corporate Executive Assistant to support senior leadership in a fast-paced, professional environment. This role is fully onsite in Newport Beach and is best suited for an experienced EA who excels in structured corporate settings and thrives on coordination, precision, and execution.

This is a corporate-facing role with a focus on business operations and executive support—not a personal assistant position.

Key Responsibilities

Manage complex calendars across multiple stakeholders, ensuring alignment with business priorities

Coordinate internal and external meetings, including leadership meetings and cross-functional sessions

Prepare agendas, meeting materials, and follow-ups to support effective decision-making

Handle travel coordination (domestic and international) with accuracy and efficiency

Support internal communication flow, including scheduling, correspondence, and documentation

Partner with teams across the organization to coordinate timelines, logistics, and deliverables

Track action items and ensure timely execution across key initiatives

Maintain confidentiality and professionalism in all interactions and materials

What We’re Looking For 5+ years of experience as an Executive Assistant in a corporate environment Strong organizational and time management skills with high attention to detail Ability to manage competing priorities in a structured, deadline-driven setting Professional communication style and strong interpersonal skillsExperience supporting multiple stakeholders or leadership teams is preferred Proficiency in standard business tools (Google Workspace, Microsoft Office, Slack, etc.)

Work Style

Early hours aligned with executive schedule

Fully onsite in Newport Beach High-trust, high-autonomy environment with significant ownership

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: -06/22- 088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: - transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e- verify.uscis.gov/web/media/resourcesContents/E - Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

#1186

Company Description This company offers growth and a great group of people to work with.

Company Description

This company offers growth and a great group of people to work with.